Director of Events

Director Of Events

The Director of Events is a key contributor to the team responsible for providing proactive support to Etherio Meetings and Events and producing world class meetings, events and incentives for our customers. Specifically, this person is responsible for leadership and management of client meetings which include budget management, team oversight, logistics/project management and ensuring continued compliance with federal, State and client compliance laws, regulations and policies. The Director will have a high level of experience in both tangible (i.e. planning and operations) and intangible (i.e. relationship building and people skills) areas of focus.

Essential Functions

• Directly manage large-scale client meetings/events/conferences.
• Oversee planning team including internal staff and potential contractors. Ensure team is hitting deadlines, staying on task and utilizing Etherio's SOPs.
• Oversee, create and update event project plans, budgets & call decks. Responsible for sending call agendas, notes and action items after each client-facing call.
• Manage event budgets. Work with planning team to ensure all related expenses are accurately captured and report updates to client on a monthly basis.
• Work with other event partners/vendors (Venue/hotel, AV, GSC, DMC, etc.) to ensure alignment across all teams.
• Create and manage meeting specs for the program and submit to hotel/venue. Review event orders prior to the program.
• Work with Senior Director/Team Lead to staff program based on the agenda and needs. Oversee contractors or Trip Directors onsite.
• Think creatively and bring innovative ideas and solutions to our client's programs. Oversee attendee journey exercise and spearhead the ideation process and ensure execution.
• Develop forward-thinking strategies to ensure delivery and execution of best-in-class client events.
• Stay up to date with all pertinent client policies and procedures and actively share updates with the team.
• Work with the Senior Director/Team Lead to address any client issues and assist in developing and updating department standard operating procedures.
• Keep up to date of changes in the marketplace and industry the best practices to ensure the continued effectiveness of events managed and supported by Etherio.
• Ability to manage, mentor and guide additional colleagues when requested.
• Other duties as assigned.

Minimum And Preferred Qualifications

• Bachelor's degree or equivalent experience.
• CMP or CMM designation preferred.
• 8+ years of meeting management or hospitality management experience.
• Proven experience managing large planning teams and complex programs.
• Strong financial acumen with experience managing budgets.
• Executive presence and ability to work with client stakeholders.
• Strong organizational skills and ability to multi-task and prioritize.
• Strong leadership and communication skills.
• Strategic decision-making ability.
• Strong project and team management skills.
• Forward-thinking.

Workplace Location Requirements

We operate as a Hybrid work environment, working as a combination of remote and in-office presence, as well as the possibility of being onsite at client and/or event locations.

Travel Requirements

Ability to travel at least 30%.

Scheduling Requirements

Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.

Essential Physical Functions And Work Environment

• Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office), while also being able to stand and/or move for extended periods (such as when executing events onsite).
• Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.
• Frequently moves inside the office to access filing cabinets, office machinery, etc.
• Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces).
• Occasionally required to position self in a stooping, kneeling, or crouching manner.
• Frequently communicates with others and must be able to exchange accurate information in these situations.
• Frequently uses computers and other electronic equipment.

About Etherio

At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time. We recognize that to deliver that experience for our clients, we have to deliver it for our own team members as well. Benefits include:

• Medical, dental, vision, and more.
• 401(k) with matching.
• Generous paid time off.
• Flexible and hybrid work schedules.

Our approach has earned us many industry awards over our 30+ year history, including 18 consecutive years on the CMI 25 – North America's Top 25 Meeting & Incentive Companies.

Join us at Etherio and become part of a team where your work has purpose, your growth is championed, and your results are rewarded. If you're excited to help shape exceptional experiences and build lasting connections, we'd love to meet you.

Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as team members. Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact View email address on click.appcast.io.