Assistant Controller of Grants & Financial Reporting

Job TitleManage the University's Restricted Funds accounts Participate in pre- and post-award meetings. Prepare invoices/billings and collects funds for the support of restricted fund expenditures. Deposit funds received from funding agency Coordinate with key personnel at all levels of the institution to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines. Assist in the computation, preparation, and submission of indirect cost rate. Prepare and/or assist in the preparation of all applicable fiscal reports for sponsored programs e.g., Schedule of Federal Awards Expenditures (SEFA). Compile year-end reports, work papers, and analysis necessary for grant audits. Monitor charges to sponsored programs for reasonableness and compliance with applicable policies and procedures. Reconcile grant receivables and indirect cost revenue Prepare and submit new budgets and budget amendments to the Budget Office for grants Review and approve financial data in grant proposals and contracts; meet with new principal investigators (PIs) for orientation; submit requests for set up of grant accounts and cost share accounts in PeopleSoft. Maintain grant fiscal records. Works with the Office of Sponsored Research to prepare time and effort reporting Manage Foundation Accounting on behalf of the University Work with the campus Foundations to set up project ID for foundation funds utilized by the university for expenses. Approve transactions to be billed to the foundations. Prepare and submit monthly invoices to the Foundations. Work with the foundations to improve processes as needed. Maintain University's Tax Compliance Monitor unrelated business income (UBI) activity throughout the fiscal year Estimate and submit payment request for estimated UBI tax (UBIT) on a quarterly basis Prepare UBIT tax return yearly Prepare estimated nonresident alien tax payments per semester and submit request for payment Create and maintain nonresident alien profiles in Glacier tax software Prepare forms 1042-S and distribute to internationals on a yearly basis Prepare form 1042 tax return and file with the IRS Assist students with access to Sprintax to prepare annual form 1040NR/1040NR-EZ Perform other tax related activities as assigned Perform General Accounting Functions Complete monthly reconciliations of assigned general ledger accounts in a timely manner Review and approve reconciliations prepared by other staff Manage, prepare, and complete month-end close-out and checklist tasks Prepare and submit monthly and year end journal entries Performs analysis of various accounts assigned Review trial balance to ensure accounts balances are appropriate. Prepare quarterly and special financial reports as assigned by the Assistant Vice President and/or Director of Accounting. Assist the Assistant Vice President and Director of Accounting in preparing annual financial and special reports. Other Related Job Duties Assist accounting team with gathering support for audit engagement and internal/external requests Write new and update existing desktop procedures Communicate staffing and process changes to university community Participate in the ongoing review of process issues and work to identify and implement solutions Identify and implement process improvements Assist in ad hoc projects as assigned Perform other job-related duties as assigned Assist in campus training sessions Serve as backup for team members