Volunteer Engagement Coordinator (Seasonal)

Position: Volunteer Engagement Coordinator (Seasonal) Status: Temporary Full-time (August-December) Department: Volunteer Engagement Number of Openings: 1
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United Way mobilizes people to action so that all can thrive. Each year, thousands of corporate partners, donors, volunteers, and local nonprofits all work together for lasting change in Milwaukee, Ozaukee, Washington, and Waukesha counties. Together, we're creating a future where everyone, everywhere can reach their full potential.United Way of Greater Milwaukee & Waukesha County is currently seeking applicants for our 2026 Volunteer Engagement Seasonal Staff position. The Volunteer Engagement Coordinator starts with United Way on Tuesday, August 4th.


Summary:
United Way of Greater Milwaukee & Waukesha County (UWGMWC) is currently seeking applicants for a 2026 Volunteer Engagement seasonal staff member to support logistics of volunteer projects and events. This role is a full-time (37.5 hours per week) temporary position from August 4th-December 17th.
This position will balance spending their time at the United Way office and off-site at workplaces and community organizations, supporting a variety of administrative/logistics tasks and event-related projects. This position is primarily Monday through Friday with an occasional evening or weekend.


Why Apply?

• The connections you will make. During your time at United Way, you will be working with other United Way of Greater Milwaukee & Waukesha County staff and learning about many businesses and non-profits in our community.
• The fantastic learning opportunities that you'll receive. This is a resume building experience - you'll receive training and learn new skills.
• You will strengthen your knowledge of community issues and organizations that address those issues and increase their confidence, executive presence, and leadership abilities!

Responsibilities and Essential Job Functions:
Event Management and Support:

• Support pre- and post-event volunteer communications to share logistics with customers and donors and secure event outcomes.
• Support large-scale and signature volunteer events including assistance with event logistics, planning, registration, prep tasks and materials oversight.
• Assist with the delivery, set-up of supplies, and volunteer event management and facilitation for on-site kit packing and custom projects at local workplaces and signature events.
• Assist with custom volunteer project curation, budget management and event facilitation for custom experiences, as needed.
• Lead presentations at local workplaces and/or present volunteer instructions to groups of all sizes, as needed.

Supply, Inventory and Logistics Management:

• Inventory and stage volunteer project supply orders when delivered to United Way to ensure supplies are organized for future volunteer events.
• Support supply and collection drives that occur throughout the fall campaign timeframe including managing delivery and pick-up of supply bins, overseeing inventory management, valuation of product, and delivery to recipient organizations.
• Drive the Volunteer Vans (cargo vans) as needed and support with transport and delivery needs.

Community Engagement and Outreach:

• Visit volunteer projects and provide a United Way welcome and overview at the start of volunteer activities as needed.
• Manage promotional booths/tables at community-wide and company-specific events promoting volunteerism, as needed.
• Assist in the promotion of all signature volunteer events including actively recruiting volunteers, sending targeted email solicitations, and reaching out to new audiences.
• Assist in the development of promotional materials for volunteer recruitment and awareness of all large events.
• Research and present best practices from similar-sized United Way's for the team's review and consideration.

Administrative Support:

• Support United Way staff team in the implementation and execution of the annual Holiday Giving Tree program supporting data entry and distribution of information to nonprofits and corporate groups, in addition to internal communications as well as gift purchasing assistance as needed.
• Support reception desk coverage at United Way's Volunteer Center as needed.
• Assist with the administrative affairs of the Volunteer Engagement Division, including general organizing, project planning, scheduling, basic business correspondence, and follow-through.
• Support United Way's Diaper Bank efforts as needed, including the development and launch of the new Diaper Packing Corporate Competition event in September.
• Assist with administrative tasks associated with United Way's largest one-day volunteer event, Project Homeless Connect.

Communication and Coordination:

• Communicate and coordinate logistics and details between multiple teams and departments for both volunteer and signature events.
• Research and prepare volunteer project menu options for corporate and community groups.
• Conduct reminders and check-in calls to volunteers and/or volunteer coordinators.
• Assist with coordination and recording of details for volunteer, corporate, and campaign activities as assigned.

Technical Skills and Tools:

• Use Microsoft 365 including Word, Excel, PowerPoint, and Outlook for effective division administration.
• Assist with coordination of details for volunteer, corporate, and campaign activities, as assigned.
• Experience in writing basic promotional copy, developing PowerPoint presentations and social media content preferred.
• Graphic design experience is a plus.

Education and Experience Requirements:

• 1-2 years of experience in completing a variety of administrative tasks and managing varying sized projects and events in a professional environment.
• Associate or bachelor's degree preferred.
• Valid driver's license, reliable automobile, and auto insurance coverage. (Ability to and comfort with driving company cargo van to meetings, appointments, and events, likely several times per week).
• Ability to lift and unload volunteer project supplies (up to about 30lbs) and donations and to walk, sit and stand for extended periods.
• Use Microsoft 365 including Word, Excel, PowerPoint, and Outlook for effective division administration.
• Experience in data entry, event management and customer service highly preferred.
• Demonstrated success in customer service and relationship building.
• Strong comfortability with public speaking and actively energizing all size groups.

Americans with Disabilities:
It is the policy of UWGMWC to comply with all relevant and applicable provisions of the Americans with Disabilities Act (ADA), as amended. UWGMWC will not discriminate against any qualified applicant with respect to any terms, privileges or conditions of employment based upon an individual's physical or mental disability. UWGMWC will also make reasonable accommodation whenever and wherever possible for all employees or applicants with disabilities provided that the individual is otherwise qualified to safely perform the duties and assignments required by the job, and provided that any accommodation does not require significant difficulty or expense. UWGMWC's policy of non-discrimination applies to all personnel and employment practices including, but not limited to, job application procedures, hiring, advancement, termination, compensation, job training and other terms, conditions and privileges of employment.

Equal Opportunity Employer:
It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.
Belonging & Inclusion Statement:
Belonging & Inclusion is a core value at United Way of Greater Milwaukee & Waukesha County. We strive every day to enhance the culture of belonging and are passionate about building and sustaining an inclusive and equitable working environment. We believe this allows us to attract and retain the best possible colleagues to use their full gifts to serve our community. We are looking for other great colleagues who are excited about this important work.


This job description indicates the general nature and work level performed by employees within this position. It is not designed to be a comprehensive inventory of all duties and qualifications required. The duties and/or requirements of this position may be modified, added, or deleted at any time. Other duties may be assigned.

Required

Preferred

Job Industries

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