Administrative Specialist

Lamar Outdoor of Tyler, TYLER, TX 75702, USA On-site Administrative Full-Time Requisition #: ADMIN006692 Description The Administrative Specialist is the glue that holds the office together! If you’re the type of person who shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Tyler, Texas is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Tyler, TX and the surrounding areas. The purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support to the various departments. They will work closely with the Office or Business Manager to ensure that the office functions efficiently and effectively by assisting or ordering production, Proof of Performance (POP), billing, social media, and AP/AR responsibilities. Why Lamar? Lamar is a certified Great Place to Work , with 88% of employees in agreement. Lamar Advertising has also been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking. An hourly range of $16 - $18 / hour dependent on relevant experience and qualifications 120 hours of paid time off (PTO) that increases with tenure 12 paid company holidays, including President's day and Juneteenth Ongoing professional development and internal leadership programs to maximize your career potential Multiple medical plan options and health savings account Hospital and Critical Illness and Accident coverage Short & long-term disability and paid parental leave Employee Stock purchase plan 401k plan with company match Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program A people-first culture that invests in connection, community involvement, and transparency around employee feedback What we're looking for in YOU: Requires an excellent command of the English language, both written and verbal Skill in speaking with persons of various social, cultural, economic, and educational backgrounds. Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive Must be able to work independently and as a team member. Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to use fax machine, copiers, scanners and binding machines. This position requires the ability to handle different challenges each day and adequately prioritize those demands Education and experience: High school diploma or Equivalent required Associates degree and/or bachelor’s degree (in Business, Marketing, or another related field) preferred 2 years of office experience is required. In lieu of experience, college education will be accepted. A driver’s license is preferred Or another equivalent combination of education and experience Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position. Candidates with a disability in need of an accommodation to fulfill our application requirements should email View email address on click.appcast.io . A day in the life: Complete all online and manual Proof of Performance (POP) reports to meet corporate deadlines which includes downloading pictures daily into the POP system and emailing POP photos to AE’s and/or directly to clients upon request Drafts/enters contracts into billing system Review and monitor the Aged Trial Balance (ATB) report each month. Includes sending correspondence to clients, initiating cash corrections, handling AR refunds, processing write-offs, reconciling customer accounts, and following up with clients. Assist Office or Business Manager with or handle collection issues and Human Resources related tasks Maintain the petty cash accounts, reconcile monthly bank statements, and verify monthly Sarbanes-Oxley reports Conduct commercial credit checks on potential clients to determine credit worthiness May handle limited charting duties by serving as back-up for static and/or digital or doing charting duties for a satellite office May handle marketing duties such as social media efforts for the office May perform Administrative Specialist I duties on an as needed basis such as: Perform administrative assistant support tasks; proofreading, typing, operating calculators, facsimile machine and computers Operate telephone as receptionist to answer, screen, and route calls for the office; relay messages Greet and answer inquiries for general public, customers and visitors, route and resolve information requests with a customer service focus Process outgoing mail and receive deliveries Type correspondence; compile data for expense and statistical reports Coordinate space and office organization; maintain paper and electronic files Filing duties for the office Assist with AP and AR duties as clerical support for the office, but not ultimately responsible for them Print out blank contracts for staff – Bulletins, Posters, Commercial, and Digital Physical Demands and Work Environment: The primary work environment for this position is the office. The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking. Nights spent traveling, away from home, are less than 10%. Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic. Please note: Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment. #J-18808-Ljbffr Lamar Advertising