Purchasing & Inventory Coordinator

Description

Help Keep Our Fleet Running Captain Andy's Sailing is seeking a highly organized and proactive Purchasing & Inventory Coordinator to support the daily operations of our Engineering Department. This position plays a critical role in ensuring our vessels, vehicles, and facilities have the parts, supplies, and equipment needed to safely operate every day.

If you enjoy organization, problem-solving, vendor relationships, purchasing, and keeping operations running smoothly behind the scenes, we'd love to hear from you.

About the Role The Purchasing & Inventory Coordinator serves as the central coordination point for Engineering by managing purchasing, inventory, vendor relationships, and maintenance work requests.

Working closely with our Engineering and Accounting teams, you'll coordinate purchasing activities, maintain inventory systems, communicate with vendors and contractors, and help streamline the flow of maintenance requests. As Captain Andy's continues to grow, this position is expected to expand into supporting purchasing across multiple departments throughout the company.

What You'll Do

• Serve as the primary point of contact for Engineering work requests
• Coordinate maintenance requests and communicate priorities with Engineering leadership
• Dispatch work requests to technicians and approved contractorsMonitor project status and communicate updates to internal departments
• Escalate urgent operational or safety concerns as needed

Purchasing

• Source materials, equipment, parts, supplies, and service
• Obtain quotes and negotiate pricing with vendor
• Place purchase orders and coordinate deliveries
• Resolve shipping issues, backorders, and vendor discrepancies
• Develop strong vendor relationships while supporting cost-effective purchasing

Inventory Management

• Maintain inventory of parts, tools, equipment, and consumable supplies
• Monitor stock levels and replenish inventory before shortages occur
• Perform routine inventory counts and maintain accurate records
• Organize inventory for efficient access and storage

Vendor & Contractor Coordination

• Schedule vendors and outside contractors
• Coordinate service appointments and project timelines
• Maintain vendor records and service documentation
• Serve as the liaison between vendors, Accounting, and Engineering

Documentation & Process Improvement

• Maintain purchasing records, invoices, and inventory documentation
• Partner with Accounting to ensure purchasing documentation is accurate and complete
• Help improve purchasing, inventory, and maintenance request processes
• Support the future development of company-wide purchasing systems

Requirements

What We're Looking For

• 3-5 years of experience in purchasing, procurement, inventory management, maintenance coordination, operations, or administrative support
• Experience with inventory control or purchasing systems preferred
• Exceptional organizational and time management skills
• Strong attention to detail and accurace
• Excellent communication and customer service skills
• Ability to prioritize multiple projects in a fast-paced environment
• Strong problem-solving and decision-making abilities
• Proficiency with Google Workspace and purchasing or accounting software
• Valid Hawaii driver's license