People & Culture Coordinator

People & Culture Coordinator

The People & Culture (P&C) Coordinator, reporting to the People & Culture Business Partner, is a dynamic role based out of the Hollywood Bowl providing administrative support for the P&C team. This position will assist with seasonal and non-seasonal hiring, onboarding, offboarding, employee record management, and general P&C related projects. This position will require weekday/weekend and some nights on-site support during the Hollywood Bowl and The Ford summer season. In the off-season, this position will work hybrid during regular business hours Monday - Friday.

Position Elements:

• Recruiting, onboarding, and offboarding:
  • Update and maintain current job descriptions in P&C folder
  • Post jobs in HRIS and other external websites
  • Assist with candidate screening and follow up with hiring managers on quality of applicants and progress
  • Initiate and track background checks and draft pre-adverse/adverse action letters if necessary
  • Draft and process offer letters and onboarding documents to new/re-hires
  • Coordinate/assist with seasonal on-site paperwork sessions and non-seasonal onboarding sessions
  • Coordinate and track the mandatory Form I-9 completion, anti-harassment and workplace violence trainings for all employees and supervisors in an accurate and timely manner
  • Track the completion of arbitration agreements and work permits for minors (currently using Monday.com)
  • Coordinate IT onboarding and offboarding where necessary
  • Assist in issuing last day documents to employees as required by law and the collection of LA Phil assets
• Process accurate data entry to maintain employee records including but not limited to employee status, compensation, benefits, personal information, etc.
• Conduct on-site preliminary intake conversations for employee relations and workers compensation incident reports, especially during the Hollywood Bowl and The Ford season
• Report incidents to the workers comp insurance carrier as needed in collaboration with the Benefits Manager
• Assist the P&C team on required information for Affordable Care Act (ACA) compliance
• Support employees in accessing and navigating the HRIS system
• Assist in the annual updating of compliance posters at various locations
• Update EEO information in HRIS for required reporting
• Research various P&C topics, execute various projects and pull reports as assigned by the P&C team
• Other duties as assigned

Relationships:

Reports to:

People & Culture Business Partner

Interacts with:

People & Culture Team

All employees at various locations

Position Requirements:

• Minimum 2-3 years of People & Culture/HR experience required
• Ability to flex working hours between 20 – 40, primarily in person, as required by assignments
• Must be available to work nights and weekends on-site during the Hollywood Bowl and The Ford season
• Experience with Dayforce, Monday.com, and Slack a plus; with an emphasis on attention to detail to ensure employee records are correct
• Computer literacy and proficiency with Microsoft365, external job posting sites, and internet-based research and reporting, etc.)
• Ability to build and maintain strong relationships
• Excellent verbal and written communication skills
• Excellent attention to detail, time management, and organizational skills
• Demonstrated proactive self-starter and ability to execute projects
• Ability to manage multiple projects at the same time
• Demonstrated ability to represent the Association and its employee policies in a professional manner
• Dedication and commitment to engage in and promote equity, diversity, and inclusion within the staff, vendors, and within interactions with the surrounding community is a must
• Spanish speaking fluency highly preferred

Updated 09/2026

The Los Angeles Philharmonic Association will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the California Fair Chance Act.

Equal Employment Opportunity Policy

The Los Angeles Philharmonic Association is committed to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with applicable law, the Association also provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures.