Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join our accounting team in Burbank, California. This on-site role supports day-to-day payables activity by ensuring invoices, payments, and financial records are handled accurately and on schedule. The position is well suited for someone who is organized, dependable, and comfortable managing multiple priorities in a busy finance environment.

Responsibilities:
• Review purchase orders, receiving records, and invoices to confirm that billing details are accurate before payment is approved.
• Enter vendor invoices into the accounting system promptly and maintain a high standard of accuracy in coding and documentation.
• Coordinate recurring payment cycles, including checks, electronic payments, and wire transactions, to ensure vendors are paid on time.
• Compare vendor statements against internal records, investigate differences, and resolve outstanding issues efficiently.
• Assist with account reconciliations, bank balancing activities, and selected general ledger support tasks.
• Contribute to month-end close activities by preparing accrual-related information and supporting financial reporting needs.
• Maintain organized payables files and ensure accounting records are complete, current, and audit-ready.
• Work closely with internal departments to obtain approvals, clarify invoice coding, and address payment-related questions.
• Identify opportunities to strengthen accounts payable workflows and help improve accuracy and efficiency across processes.• At least 2 years of experience in accounts payable or vendor payment processing.
• Working knowledge of core accounting principles and standard accounts payable practices.
• Strong attention to detail with the ability to process high-volume data accurately.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Experience using accounting or ERP systems for invoice entry, payment processing, and recordkeeping.
• Effective organizational and time management skills, with the ability to handle multiple deadlines.
• Clear written and verbal communication skills for working with vendors and internal teams.
• High school diploma or equivalent required; additional education in accounting or a related field is preferred.