Records Specialist 1

Salary

$40,685.00 - $60,714.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-52239-47611

Department

Department of Corrections

Division

CR Ppltn Mgmt Div

Opening Date

06/29/2026

Closing Date

7/12/2026 11:59 PM Eastern

Job Code

47611

Position Number

Multiple positions may be filled from this posting.

Union

AFSCME

Bargaining Unit

A1

Pay Group

ST04

Bureau / Division Code

00110672

Bureau / Division

Population Management Division

Worksite Address

Riverfront Office Center

Worksite Address

1101 South Front Street, 5th Floor

City

Harrisburg, Pennsylvania

Zip Code

17113

Contact Name

Heather Shenenberger

Contact Email

View email address on click.appcast.io

THE POSITION
As a Records Specialist 1 with the Department of Corrections (DOC), you will help keep vital information flowing smoothly to support strong and effective operations. This role gives you the chance to work with detailed records and team up with committed staff across the agency. You will have a direct impact by making sure data is accurate and current. Step into this opportunity to contribute to a dynamic organization and build your professional strengths.


DESCRIPTION OF WORK

This position focuses on reviewing and maintaining criminal history and sentencing information to support accurate inmate records. The work involves research, analysis, and documentation to ensure proper handling of case information. As a Records Specialist 1, you will perform the following duties:

• Record Review: Review criminal history records and verify details from multiple sources
• Data Research: Analyze arrest data, sentencing documents, and legal reports
• Information Entry: Enter accurate and complete information into required systems
• Sentence Work: Compute, review, and update sentencing and recommitment information
• Communication Tasks: Respond to inquiries and prepare reports or affidavits as needed
• File Maintenance: Maintain organized inmate records for timely access

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. You will report to the office on Tuesdays and Thursdays. Telework is subject to the approval of supervisor after the successful completion of your probationary or training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
  Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.