Deputy Chief of Staff - Program Manager

Job Description

Job Description

Position: Deputy Chief of Staff - Program Manager

Location: Arlington, VA

Clearance: Active Secret

We are seeking a Deputy Chief of Staff / Program Manager with an active Secret Clearance to respond to DSCU guidance within 12 hours, ensuring timely and accurate logistics information. This role involves leading contractors and subcontractors in government programs per established procedures, laws, and requirements. The Deputy Chief of Staff / Program Manager supports the Chief of Staff in overseeing and executing DSCU policies, processes, and enterprise-wide initiatives while addressing cross-organizational challenges and cultivating robust relationships with senior agency executives. Collaborates to articulate and disseminate DSCU priorities, foster organizational culture, establish policy and resource frameworks, and enhance workforce support. Coordinates efforts among Direct Report (DR) offices through regular engagement with Assistant Administrators (AA) and Deputy AAs to ensure alignment of priorities, resource requirements, and budgets in accordance with guidance from the Deputy Administrator and Chief of Staff. Supervises the development, coordination, resolution, and implementation of diverse, mission-critical, and highly sensitive initiatives while reviewing and refining policy documents, correspondence, reports, and messaging from DSCU offices to ensure congruence with objectives. Represents the Chief of Staff at high-level DSCU and interagency meetings, accurately conveying perspectives and ensuring follow-through on critical information at the senior executive level.

Responsibilities include, but not limited to:

• Process all travel vouchers (DTS) within five days of travel completion, ensuring accuracy and compliance with travel regulations.
• Assist the DSCU Executive leadership with research assistance, document drafting, and representing them at meetings, as directed by the Executive Leadership Team.
• Support the cataloging, review, and analysis of existing policies and standard operating procedures (SOPs) throughout the University. Take a leading role in compiling a consolidated, uniform list and identifying key gaps in policy coverage.
• Assure uniform application of all operating policies and procedures, coordinate related responsibilities, and resolve problems encountered in day-to-day operations, as directed by the Executive Leadership Team.
• Drive improvements in file management and document disposition practices in coordination with DSCU stakeholders, ensuring compliance with applicable regulations and promoting organizational efficiency.
• Participate in special projects when required, providing project management assistance as directed by the DSCU Leadership Team.
• Track the status of all lines of effort, maintain the relevant documentation, and provide regular updates to the Leadership Team.
• Support the cataloging, review, and analysis of existing policies and standard operating
• procedures (SOPs) as primary lead in compiling consolidated, uniform list and identifying key gaps.
• Implementation uniform application of all operating policies and procedures, coordination of related responsibilities and resolution of problems encountered in day-today operations.
• Participation and Primary point of contact with Facilities Management and Security regarding on-going DSCU initiatives and projects.
• Main NCR POC for new hire onboarding.
• Updating file management and document disposition in coordination with DSCU stakeholders.
• Assists Chief of Staff, DSCU with meeting planning and preparation. Supports executive long range calendar planning and execution.
• Participate in special projects related to DSCU.
• Track the status of all lines of efforts; maintain the relevant documentation.
• Responds to guidance from leadership within 12 hours.
• Assists in coordinating travel for the DSCU leadership for various types of itineraries, visas/passports, required clearances.
• Assist the DSCU leadership with research assistance, document drafting, and be present at meetings.
• Primary Point of Contact for NCR contractor personnel.
• Main liaison regarding contractors’ support.
• Ensure that contractors produce timely and quality deliverables.

Requirements

• A Bachelor’s degree and 6 years of relevant experience, as demonstrated in their resume.
• Must have a high attention to detail and quality control
• Proficiency in MS applications
• Highly articulate in speech and written form of communication.
• Ability to multi-task with minimal supervision in a highly visible and high operational tempo organization.

Security Clearance Requirements:

• This position requires you to have an active Secret Clearance. A government background investigation will be conducted on selected applicants to determine whether they qualify for access to classified information.

Compensation:

The pay range for this job is determined by various factors, including but not necessarily limited to location, responsibilities of the job, and alignment with market data. When determining a salary for this role, the following factors may be taken into consideration: contract-specific affordability, education, knowledge, skills, competencies and experience. The estimate displayed represents the salary range for this position and is just one component of ODRG's total compensation package for employees. It is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee.

About Us

Organizational Development Resource Group (ODRG), LLC is a management consulting company that provides professional services to organizations within DoD, Federal, Commercial, and non - profit sectors.

About the Team

ODRG professional consultants provide management consulting and administrative support services. We assist our customers with strategic direction, implementation, and evaluation efforts that optimize their workforce and ultimately enhance the effectiveness of the organization. Our consultants have designed and delivered value added solutions for government and private organizations that have resulted in organizational effectiveness; process efficiency, strengthen workforce, and cost savings.

What you'll be part of - ODRG Culture

We foster a winning culture of solution creators built on innovation, collaboration, flexibility, and work-life balance. Our success is measured by the level of impact we have on our clients, and we are prideful of the ability we have to solve difficult problems through collaboration with government agencies as well as other organizations, along with our ability to deliver the results they need. There is a great deal of passion in the people who make up our organization when it comes to the causes we support.

ODRG is committed to affording equal employment opportunities to individuals with disabilities, as defined by the Americans with Disabilities Act. Candidates for employment may inform their recruiter if they need a reasonable accommodation in all phases of the application and employment process. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.