Parts & Inventory Coordinator Raleigh Location

Job Description

Job Description

Benefits:

• 401(k)
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• Vision insurance

Company:

Pro-Serv Food Equipment

Location:

Raleigh, NC (On-site)

Employment Type:

Full-Time

Position Overview

Pro-Serv Food Equipment is seeking a highly organized, detail-driven Parts & Inventory Coordinator to manage all parts ordering, receiving, labeling, warehouse organization, and system updates for our Raleigh location .

This role is critical to operational success. Accuracy, accountability, and same-day execution are required standards. The Parts & Inventory Coordinator serves as the local inventory control point for Raleigh while following company-wide inventory procedures.

Core Responsibilities

Parts Ordering (Raleigh / Charlotte Jobs Only)

• Order all required parts for Raleigh jobs, warehouse stock, and truck stock

• Create and manage Purchase Orders (POs) in ServiceTrade

• Verify pricing, quantities, and vendors before submission

• Communicate urgent, delayed, or back-ordered parts to the Inventory & Operations Manager

Receiving & Verification

• Physically receive all parts delivered to the Raleigh warehouse

• Match parts against packing slips and POs

• Identify and report shortages, damages, or discrepancies immediately

• Receive parts in ServiceTrade same business day
  
  

Labeling & Identification

• Label all parts upon receipt with job number, PO number, or stock location

• Ensure no unlabelled parts are placed into storage

• Separate job-specific parts from warehouse stock

Warehouse Organization

• Maintain organized, clearly marked storage areas

• Place parts in designated Raleigh warehouse locations

• Secure high-value or critical parts

• Maintain warehouse cleanliness and standards

System Updates & Accuracy

• Update PO and job statuses in ServiceTrade

• Ensure accurate job notes and part tagging

• Close POs only when fully verified

• Flag incomplete or partial orders for follow-up

Inventory Control

• Maintain accurate Raleigh warehouse inventory

• Participate in cycle counts and physical inventories

• Investigate and report discrepancies immediately

• Prevent inventory loss through proper handling

Daily Closeout & Reporting

• Verify all daily receipts are entered in ServiceTrade

• Confirm all parts are labeled and stored

• Submit daily End-of-Day (EOD) reports

• Complete assigned audits

• Leave warehouse and systems in clean, accurate condition

What This Role Is Not Responsible For

• Ordering or receiving for other locations (New Bern, Wilmington, Myrtle Beach)

• Warranty claim submissions

• Customer billing or invoicing

Required Skills & Qualifications

• Strong attention to detail and organization

• Ability to follow SOPs without deviation

• Experience with inventory, warehouse, or parts coordination preferred

• Computer proficiency (ServiceTrade experience a plus)

• Ability to work independently and meet same-day deadlines

• Strong communication and accountability mindset

Reporting Structure

• Reports directly to the Inventory & Operations Manager
  
  
• Same-day escalation required for all discrepancies or system issues

Why Join Pro-Serv

• Clear procedures and expectations

• Structured, accountable environment

• Growing company with long-term opportunity

• Critical role with real impact on operations