Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to join a management team in Denver, North Carolina, on a Contract basis. This onsite role supports financial and administrative operations tied to commercial construction projects, with a strong focus on accuracy, organization, and timely coordination across teams. The position is well suited for someone who can manage detailed records, communicate effectively, and keep multiple priorities moving in a fast-paced project environment.

Responsibilities:

• Support financial and administrative activities across commercial construction projects from early planning through final closeout.

• Organize and maintain project documentation in designated folders, ensuring records remain current, accessible, and complete.

• Help prepare budgets and schedules of values in Excel while monitoring project costs, change activity, and supporting backup documentation.

• Create and process project paperwork such as contracts, purchase orders, invoices, and change documentation using established company formats.

• Review vendor and contract billings for accuracy, obtain required approvals, enter transactions in QuickBooks, and file associated invoice records.

• Assist with monthly client invoicing, including preparation of billing support such as waivers, lien releases, and related documentation.

• Set up new vendors in QuickBooks by collecting and recording required tax and compliance information.

• Coordinate meetings in Microsoft Teams, distribute meeting notes, and track follow-up items to support project communication.

• Work with contractors and architects to assemble closeout packages and deliver final documentation in the format requested by the client.

• Submit online payments for permits and other jurisdictional fees as directed by project leadership.

• Experience supporting accounting functions such as accounts payable, accounts receivable, invoice coding, bank reconciliations, and purchase order processing.
• Working knowledge of QuickBooks and the ability to enter, track, and maintain accurate financial records.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, Office 365, and Teams; strong Excel skills are especially important.
• Familiarity with construction billing processes, including AIA billing and documentation tied to project cost tracking.
• Strong written and verbal communication skills for working with internal teams, clients, vendors, and project stakeholders.
• High level of accuracy and attention to detail when handling budgets, invoices, billing records, and project files.
• Ability to stay organized, manage multiple deadlines, and adjust effectively as priorities or assignments change.