Purchasing Manager

Job Description

Job Description

The Purchasing Manager is responsible for managing and coordinating purchasing activities.  The Purchasing Manager optimizes the supply chain in a way that supports standards of quality, cost, and service; must continually monitor and adjust to ensure the highest possible value to Hakes Brothers.

Daily Work

• Manage the Purchasing team to provide accurate quantity takeoffs, material lists and contract budget for each new plan and accurate lot cost budget for each subdivision.                                    
• Establish processes and systems to help achieve and excel business goals and objectives.

Controlling and Reducing Costs

• Choose vendors using a balanced approach, including quality, costs, and service.                                    
• Procure contracts and material costs at the lowest possible price, while maintaining quality and service standards.                                    
• Work with other departments to value engineer new product and projects.                                    
• Provide support and feedback for purchasing strategy adjustments.                                    
• Create monthly and quarterly goals with Purchasing team to cut costs and find value.                                    
• Follow up with Purchasing team often to encourage ideas to cut costs; motivate them to achieve cost-cutting goals.                                    
• Create weekly reports for Senior Leadership to review progress made.                                    
• Complete detailed estimates of costs and quantities of residential products using comparative and differential estimating techniques in Microsoft Excel and/or Google Sheets.                                    
• Design and implement strategies that reduce build-times, cost, and maintain or increase quality standards.                                    
• Take the lead on Soils and Post-Tension engineering.                                    
• Take direct responsibility for purchasing information accuracy on sales documents (option prices, custom option costing and pricing, selection, colors, etc.

Variance Reporting

• Meet the goals of <.5% variances for all houses in all subdivisions.                                    
• Create and analyze Variance Report on a monthly basis and work with Purchasing Agents to provide explanations of variances that are over/under $300.                                    
• Review VPO Log monthly and give advice and coaching to Purchasing Agents and Estimators for future improvements and adjustments.                                    
• Ensure the Purchasing Agents are processing the Exception Report within 3.5 hours of receipt from Accounting; submit to Construction Project Managers by 12PM and back to Accounting by 1:30PM.

Hard Costs

• Provide hard costs for new commuities and plans in a timely fashion.

Custom Options

• Review and track Custom Option Request and follow up with Purchasing Agents and Estimator to ensure all estimates are completed within 3 days of the request or 5 days for structural requests that require a drawing.                                    
• Take responsibility for the accuracy of all custom option estimates for Sales and perform related administrative duties, as assigned.

House Release

• Train and review often with the Purchasing team on the correct way to release homes; help them follow the process exactly to ensure correct variance reporting.                                    
• Mentor the Purchasing team and approve Load Budget Request Sheets once Purchasing Agents have explained all budget exceptions.                                    
• Oversee the execution of purchase order and work order releases.

Vendor Paperwork

• Manage compliance with vendor documents (Scope of Work, Subdivisions Spec Sheet, Master Agreement, etc.).                                    
• Manage and execute vendor documents for new and existing communities.                                    
• Maintain community specific documents (community specs, options, Schedule As, etc.).

Rebates

• Follow up with Purchasing Agents to ensure the company is submitting and collecting on all rebate programs.

Builder of Choice

• Help Hakes Brothers become the Builder of Choice for our trade contractors and manage trade contractor and supplier relationships so they can accomplish their jobs effectively and efficiently.  Work with trade contractors to create value for them, as well as for Hakes Brothers.  Be firm but fair; be consistent and reliable; instill discipline; provide proper materials to execute job; negotiate pricing that creates a win-win atmosphere; be a good listener, and show respect.

Supervisor Duties

• Hire and supervise department personnel.                                    
• Provide constructive and timely performance evaluations.                                    
• Handle discipline and termination of employees in accordance with company protocol.                                    
• Manage PTO and vacation days; keep track and update time off requests in ADP; ensure appropriate coverage while employee is out to maintain quality, control, and achieve deadlines.                                    
• Build and maintain great working relationships with City Inspectors in all of the areas you oversee; establish and maintain a strong relationship with Hakes Brothers' Office Administrative Staff.                                    
• Establish processes and systems to help achieve and excel business goals and objectives.                                    
• Mentor and encourage Purchasing Agents and Estimators to do their best and to learn how to solve problems with vendors and the Construction team.                                    
• Train, evaluate, and motivate staff and assign tasks based on capability.

Professional Appearance / Team Player

• Always look, dress and speak professionally.                                    
• Help accomplish whatever taks is at-hand to ensure that Hakes Brothers continues to be an industry leader.  Be a Leader.                                    
• Be an example to other co-workers.                                    
• Be a positive voice for the company.

Vehicle

• Must own or have access to a vehicle for daily work.                                    
• Must carry a valid driver's license and auto liability insurance.

Other

• Other duties as assigned.

Education

• Required: High School diploma or GED

Experience / Qualifications

• Required: at least three years directly relevant experience                                     
• Required: Must own or have access to vehicle for daily work                                    
• Required: Valid driver's license and auto liability insurance

Skills / Abilities

• Excellent organizational skills and attention to detail                                    
• Excellent problem-solving skills                                    
• Excellent written and verbal communication skills                                    
• Excellent management and supervisory skills                                    
• Extensive knowledge of Purchasing procedures and principles                                    
• Ability to coach and mentor Purchasing Agents

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer                                    
• Must be able to access and navigate all areas under consideration in all types of weather                                    
• Ability to work in various weather conditions - heat, rain, cold, etc.