Preconstruction Manager

Coakley & Williams Construction, LLC Payroll Manager Main Office (Bethesda, MD) Language Coakley & Williams Construction, LLC Payroll Manager Main Office (Bethesda, MD) Coakley & Williams Construction, LLC Payroll Manager Main Office (Bethesda, MD) Language Department 900 Location Main Office (Bethesda, MD) Position Type Full Time Salary Requisition 2026-16 Open Date 02/25/2026 Close Date Description

The
Payroll Manager is responsible for the accurate processing of payroll,
administration of employee benefits within payroll, review of benefits related
invoices, management of corporate credit cards, reimbursements and vehicle
allowance programs. This role serves as a primary point of contact for
employees regarding payroll and works closely with accounting and HR
personnel.

CWC Leadership Competencies:

• Visionary: Consistently articulates a clear and compelling picture of the future that motivates and guides others toward long-term goals.
• Influential: Effectively persuades and inspires others by building strong relationships and presenting ideas with clarity and conviction.
• Composed: Maintains focus, clarity, and emotional control under pressure, enabling effective decision-making and steady leadership in high-stress or uncertain situations.
• Team Focused: Actively contributes to a collaborative environment, valuing shared successes and supporting team cohesion and performance.
• Committed to Personal Development: Demonstrates a proactive approach to learning and growth by seeking feedback, embracing challenges, and enhancing personal effectiveness.

Key
Responsibilities:

Payroll
Administration

• Process
  bi-weekly payroll, including review and reconciliation of payroll data
• Administration
  of the employee timekeeping system
• Process
  bi-weekly and monthly payroll tax payments
• Review
  payroll reports for accuracy and resolve discrepancies

Benefits
Administration

• Submit
  bi-weekly 401(k) contribution files to 401K custodian and H.S.A
  contribution to benefits provider
• Review
  benefits invoices from carriers to ensure accuracy
• Verify
  proper removal of terminated employees from benefit plans
• Confirm
  benefit billing rates align with plan elections

Time-Keeping
System and ERP Maintenance

• Set up
  new employees in time keeping system and ERP
• Review
  source documentation to ensure employee records are accurate and compliant
• Perform
  ongoing system maintenance and updates

Corporate
Card & Expense Programs

• Manage
  company gas card program, including ordering new cards, deactivating old
  cards, and reviewing monthly spending for anomalies
• Manage
  corporate card program, including ordering new cards, managing credit
  limit increases, setting up routing, and assisting employees with issues
• Serve as
  the primary point of contact for employees regarding corporate card usage

Vehicle
Reimbursement Administration

• Administer
  vehicle reimbursement program, including onboarding and terminating
  employees
• Monitor
  employee mileage submissions for accuracy and compliance
• Set up
  taxable adjustments as needed
• Serve as
  the primary point of contact for employees regarding mileage reimbursement

Expense
Reimbursement

• Review employee expense reimbursements for compliance with company
  policy

Qualifications:

• Experience
  in payroll processing and benefits administration
• Familiarity
  with HRIS and payroll systems
• Working
  knowledge of certified payroll
• Experience
  working with corporate card and expense reimbursement programs
• Strong
  attention to detail and ability to identify discrepancies
• Ability
  to manage confidential information with discretion
• Strong
  organizational and communication skills
• 5+ Year
  of experience in payroll processing

Wage Transparency

In accordance with the Maryland Wage Transparency Law, the base salary range for this position is: $90,000.00 - $105,000.00

Coakley & Williams Construction offers a comprehensive total compensation and benefits package that includes health, dental and vision coverage, employer-matched 401(k), paid time off and holidays, performance-based bonuses, wellness program, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training.

Additional Note

The above statements are intended to describe the general nature and level of the work required. They are not exhaustive lists of all duties, responsibilities, knowledge, skills, abilities, physical job demands, or working conditions associated with the job. Successful candidates will seek additional responsibilities and opportunities to grow their skills in support of the company's goals.

Coakley & Williams Construction is an Equal Opportunity and Affirmative Action Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veterans' status, or any other status prohibited by applicable national, federal, state, or local law. Coakley & Williams promote a drug-free workplace.

Skills