Inspections Coordinator

Inspection Coordinator

Do you have a keen eye for detail? Are you passionate about delivering outstanding customer service while working with a supportive team? Viking Fire Protection, a part of API Group, is looking for an Inspection Coordinator who thrives on precision, enjoys connecting with clients, and collaborates seamlessly with colleagues to keep everything running smoothly.

The ideal candidate works well independently while actively collaborating with the team. You communicate clearly with customers and coworkers, maintain a keen attention to detail, and confidently multitask in a fast-paced setting. Proficiency in Microsoft Office and prior experience in a similar role is preferred but not required. If you bring a warm, approachable demeanor, we encourage you to apply and become a valued member of our organization.

Responsibilities:

• Coordinate daily with office and field teams
• Answer incoming inspection / service requests via phone and email
• Coordinate with Project Managers to schedule appointments
• Upload required reports to city and third party portals
• Work with Inspectors and Project Managers to ensure jobs are dispatched and time is properly captured
• Build jobs and send work orders daily to inspectors
• Communicate the Inspection schedule to field personnel and service teams
• Process invoices in accordance with standard billing practices set forth by service management team
• Help with walk in customers and answer incoming calls from customers
• Perform other duties as assigned and as business needs evolve

Requirements:

• Prior work as an Office or Administrative Assistant or similar is preferred
• Experience with project management or billing platforms such as Service Trade, Service channel, etc. preferred
• Ability to work independently with proficiency in the Microsoft Office suite preferred
• Strong oral and written communications skills with the ability to professionally communicate with all levels of leadership, customers, and employees.
• Excellent organizational skills and multi-tasking skills; resourceful and proactive in completing duties
• Willingness to assist with miscellaneous projects as needed
• Ability to pass pre-employment drug screen, background check, and MVR
• Education: High school diploma or equivalent.

Pay Range

• $20-$32/hr depending on background and experience

EEO statement/Affirmative Action:

• Viking Fire Protection Group is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law.

Contact- View email address on click.appcast.io or View phone number on click.appcast.io for more information or to set up interview. Thank you