Office Administrator

Office Administrator

BJM Group is a network of local accounting firms throughout Georgia and Florida. While the local firms under BJM may differ, we are one network and one team with a unified mission of profitable growth and outstanding client service. We provide top-notch accounting, tax, auditing, bookkeeping, and advisory services; and we are looking for an experienced Office Administrator to join our team in Valdosta, GA.

Why Should you work for BJM?

• We value your health & wellness! We offer 100% Employer paid vision benefits with comprehensive options for medical and dental plans with generous employer contributions to your HSA!
• We invest in your future! We match dollar for dollar up to 4% in our 401k retirement plan immediately upon enrollment – Employee contributions are immediately 100% vested!
• We value work/life balance! Offering 17 days of paid time off (PTO) increasing to up to 27 days with seniority, 9.5 paid holidays, earned comp time off and half day Fridays during off tax season, and some remote work opportunities!
• We care about your mental health! Our Employee Assistance Program (EAP), offers confidential services for a variety of important needs – all to support employee well-being to help you think, feel, and perform your best!
• We offer Company sponsored professional development, certification and memberships!
• We reward stellar performance with opportunities to earn comp time, incentives and bonuses!
• We are committed to providing a healthy and wholesome workplace culture with a team environment that is both positive and dynamic!
• We are a growing firm with lots of opportunities for career advancement!

Location: Valdosta, GA (Onsite)

Classification: Full-Time/Salary/Exempt

Job Summary

The Office Administrator will oversee the day-to-day administrative affairs of the office. The role includes maintaining client relations and supporting professional staff members, office organization and managing inventory of office supplies.

Supervisory Responsibilities:

• None

Duties and Responsibilities:

• Welcome visitors with a courteous and friendly disposition
• Answer office phone calls and route to appropriate personnel
• Process personal and corporate tax returns
• Update databases and records in client/staff management software
• Scan client financial documents into appropriate databases
• Responsible for keeping the corporate calendar and scheduling appointments
• Prepare expense reports, managing files, appointments, booking travel arrangements, etc., as needed
• Manage emails, letters, packages, phone calls and other forms of correspondence.
• Create invoices, post payments, perform collections and facilitate bill paying services for various clients and associations
• Make bank deposits
• Maintain office equipment, track, manage and replace office supplies
• Support and assist accountants and staff members as required
• Learn accounting software applications to assist in troubleshooting
• Perform various organizational or planning related tasks as requested by branch manager or other office staff
• Perform other relevant duties when needed and as assigned

Requirements

Required Skills and Abilities:

• Excellent leadership, time management and organizational skills, with the ability to prioritize tasks
• Ability to take direction from multiple team members
• Project management skills required
• Advanced knowledge of Microsoft Office Suite of programs required
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Education and Experience:

• High School Diploma or equivalent required; College degree a plus
• A minimum of 3 years office administrator or similar experience required; Accounting firm experience a plus
• Multiple office location experience preferred
• Experience with Thomson Reuters (accounting software) applications a plus but not required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

BJM Group and BJM Employer Inc, is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.