Program Assistant (DVC Club Program)

Overview Position Title: Program Assistant (DVC Club Program) Location: Contra Costa Community College District Posting Number: 0002304 Open Until Filled: No Responsibilities Examples of Duties/Essential Functions Performs a variety of administrative support functions to assist in coordinating a student services program on assigned campus. Prepares correspondence, memos and statistical materials; answers phones. Compiles data from a variety of sources for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor’s Office for the purpose of complying with financial and legal program requirements. Reviews applications or other program documents to determine acceptance. Processes eligibility and services for categorical programs in compliance with Title 5 regulations. Awards and disburses support services (e.g. book vouchers, meal tickets, grants, etc.). Arranges, schedules and assists in the development of training programs for faculty, staff and managers; assists faculty as needed in providing information on specific programs or areas. Assists students with navigating college processes as appropriate for assigned program; assists students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources. Assists in the preparation of presentations, written information and other resource materials concerning available college and community services and programs. Assists in the development and performs delivery of workshops, activities and special programs to provide or promote access to and increased awareness of available student support services and programs; coordinates logistics, scheduling and participant communications. Coordinates with other departments and/or external vendors to arrange for support equipment, materials and services. Prepares and maintains records and files related to student contacts and the provision of services. Participates in and facilitates special events and activities as needed. Establishes appropriate linkages to special populations or community groups served; promotes program through participation in outreach and associations with high schools, middle schools or other local, regional or national organizations. Performs related duties as assigned. Experience and Training Two (2) years of experience performing responsible administrative duties in a related program. Education / License or Certificate Possession of a high school diploma/GED or the equivalent plus additional coursework in a field related to the area of assignment. Condition of Employment Must not have any unresolved financial issues with the U.S. Department of Education that would prohibit the ability to obtain National Student Loan Data System (NSLDS) access immediately. Policies and regulations related to a specific student services program. Applicable laws and statutes governing access to public programs and services. Modern office procedures, practices and technology/equipment. Philosophy and objectives of student services programs. Problems encountered by students supported. English usage, grammar, spelling, punctuation and vocabulary. Basic statistical compilation and other record keeping methods and procedures. Modern software applications (Microsoft Office Suite, etc.). Minimum Qualification Skills Assist students in identifying concerns and problems and suggest appropriate alternatives to resolve those concerns. Prepare and maintain a variety of records, reports, and confidential materials related to students. Schedule and perform a variety of support functions pertaining to assigned student support program area. Understand and carry out verbal or written instructions. Communicate effectively, both orally and in writing. Work independently and exercise good judgment in performing assigned duties. Keyboard with accuracy. Establish and maintain effective working relationships with those contacted in the course of performing required duties. Demonstrate understanding of, sensitivity to, and respect for the diverse backgrounds of all students, faculty and staff. Desirable Qualifications Ability to use multiple software applications to manage student data. Flexible and adapts to a high energy work environment. Job Open Date 07/09/2026 Job Close Date 08/10/2026 Open Until Filled: No Foreign Degree and Credit Statement In accordance with HR Procedure 3050.05, all foreign degrees and credits used to meet minimum qualifications must be evaluated by an approved NACES agency prior to the implementation of the equivalency process. Upload your evaluation with your application. We cannot accept evaluations after the closing date. The candidate bears all responsibility and costs. Employee Benefits Insurance: The district offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly covered employees may waive District coverage for a cash stipend. Retirement: Members are in PERS or STRS depending on position. Deferred Compensation: Optional 457/403b plans. Leave Allowance: Vacation and sick leave plus holidays. Additional Benefits: Educational reimbursements, EAP, travel assistance, longevity, wellness program, and more. For details, refer to documents on the 4CD website. Supplemental Questions Required fields are indicated with an asterisk (*). * Tell us how you meet the minimum qualifications: A) EXPERIENCE AND TRAINING Two (2) years of experience performing responsible administrative duties in a related program. AND B) EDUCATION/LICENSE OR CERTIFICATE Possession of a high school diploma/GED or the equivalent plus additional coursework in a field related to the area of assignment. Required Documents Resume/CV Unofficial Transcript (must show degree(s) conferred) Unofficial Transcript 2 Unofficial Transcript 3 Unofficial Transcript 4 Foreign Degree Evaluation Form Contra Costa Community College District District Office 500 Court Street Martinez, CA 94553 Candidate Employment Notice: The Immigration Reform and Control Act requires employers to verify work authorization for new employees. #J-18808-Ljbffr University of California