Payroll and Membership Specialist

Payroll and Membership Specialist

The University of Southern Mississippi is currently accepting applications for the position of Payroll and Membership Specialist.

Position Details


Location
Hattiesburg


118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States


Division
Recreation Sports


Position Type
Staff


Employment Status
Full Time


Grant Funded
No


Salary Range
13.00 - 13.00


Pay Grade


N03

Posting Close Date
Open Until Filled


Special Instructions to Applicants Applicants must be currently authorized to work in theUnited States on a full-time basis without the need for visa sponsorship. TheUniversity will not sponsor applicants for work visas (e.g., H-1B).
Job Summary
Assists the Budget and Operations Manager by overseeing the daily operation and management of the membership and sales area, payroll and student hiring functions. Maintains accounting functions to include deposits, reconciliations, initiating and tracking invoices and internal business forms, and preparing departmental tax and expense reports.
Primary Job Duties and Responsibilities

1. Hires, trains, evaluates, disciplines student employees for the Sales Office and Welcome Center operation. Must possess good customer service skills. Carries out supervisory responsibilities in a timely, fair and objective manner.
2. Makes daily deposits to include cash, check, credit card, and USM charge; maintains petty cash balances. Initiates invoices, tracks and collects accounts receivables.
3. Prepares, processes and routes employment forms for approximately 200 Campus Recreation part-time employees. Ensures forms are completed correctly and that all information is accurate. Adheres to deadlines of Student Employment, Human Resources, and Financial Affairs and makes certain that the department is in adherence to all State, Federal and University policies and procedures.
4. Calculates and processes bi-weekly payroll for approximately 200 part-time employees on a biweekly basis, meeting deadlines set forth by Financial Affairs. Verifies enrollment and tax status of each part time employee. Verifies all hours worked each pay period to ensure no excessive time is submitted and/or there is no misuse of time clock.Works with area directors to verify this information.
5. Maintains appropriate student staff files with document verifications relative to orientations, trainings, disciplines and certifications required for specific positions, i.e. lifeguard, CPRO and First Aid.
6. Serves as the Membership specialist for Campus Recreation. This person actively goes out and markets the Payne Center's programs, services, and facilities in an effort to obtain new members.
7. Supervises daily operation of main office, Sales Office and Welcome Center. Performs general office duties to include maintaining voice mail system.Attends and records agendas and minutes for departmental staff meetings, maintains office supplies for the main office, and assists with special events.
8. Performs other duties as assigned.

Minimum Qualifications
HighSchool Diploma/GED and two years related experience and ortraining. Must have a valid Driver's License.

Knowledge,Skills, and Abilities (KSA)

• Adept in Microsoft Office
• Excellent written and oral communication skills and the ability to communicate with a diverse group of individuals
• Excellent organization and time management skills
• Resourceful and determined to provide a positive experience for others.
• Detail-oriented
• Knowledge of Fusion software
• Knowledge of accounting, budgetary, and management principles, practices, and procedures

Preferred Qualifications Bachelor'sdegree from an accredited four-year college or university
CPRO/First Aid certification
Experience in payroll processes

About The University of Southern Mississippi
Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.

Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.


We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.