Business Coordinator

Business Coordinator About Mark Jupiter Mark Jupiter is a Brooklyn-based, high-end custom furniture design and manufacturing studio specializing in heirloom-quality furniture, architectural millwork, and bespoke interiors for some of the worlds leading hospitality, retail, corporate, and residential brands. Located in the heart of DUMBO, our showroom and workshop operate side by side, offering clients a rare behind-the-scenes experience into the craftsmanship, engineering, and artistry that define our work. From luxury hotels and flagship retail environments to executive boardrooms and exceptional private residences, Mark Jupiter is known for delivering highly customized solutions that merge sophisticated design with world-class fabrication. Our unique strength is the ability to work across multiple markets-from high-end residential and commercial interiors to luxury retail and specialty hospitality-while delivering the craftsmanship, flexibility, and personal attention of a custom studio. The Role Mark Jupiter is seeking a highly organized, proactive, and resourceful Business Coordinator to help keep our daily operations, communications, and projects moving smoothly. This person will work closely with company leadership while serving as an important connection between our internal teams, clients, and vendors. The ideal candidate enjoys bringing order to a fast-moving environment, takes ownership of details, and solves problems before they become obstacles. Key Responsibilities Coordinate daily office and business operations Manage calendars, meetings, appointments, travel, and company events Assist in establishingproject timelines, deadlines, and key dates Serve as a key point of contact for team members, clients, and vendors Communicate updates, reports, and important information across the company Prepare and organize proposals, project paperwork, reports, and business records Maintain accurate digital and physical filing systems Track expenses, process invoices and bills, and assist with budget management Order office and operational supplies and maintain inventory records Support leadership with administrative tasks and special projects Assist with planning and coordinating showroom events and company gatherings The Ideal Candidate Has experience in business coordination, administration, operations, project support, or a related role Is exceptionally organized and attentive to detail Communicates clearly and professionally in person, by phone, and in writing Can manage multiple priorities while maintaining consistent follow-through Takes initiative and does not wait to be reminded about important tasks Is comfortable working with clients, vendors, leadership, and a diverse internal team Remains calm, flexible, and solution-oriented in a fast-paced environment Is comfortable using calendars, spreadsheets, shared documents, common business software, and varied AI tool sets Has an interest in design, architecture, furniture, or creative businesses Brings a positive attitude and a genuine desire to help the company succeed Why This Role Is Different This is more than a traditional administrative position. The Business Coordinator will have visibility across the company and play an important role in keeping people, projects, and information organized. For the right person, this is an opportunity to work closely with leadership, take on meaningful responsibility, and grow alongside an established and expanding New York design and manufacturing brand. Full-time, in-person position based in DUMBO, Brooklyn. Compensation We offer a competitive compensation package for the right candidate up to $60,000 per yr. Including performance based incentives and company benefits. #J-18808-Ljbffr