HR Assistant

Job Description

Job Description

This position is located in Bennington Vt. 

About Company:

MISSION

Berkshire Family YMCA is a 501(c)(3) cause-driven nonprofit organization whose mission is to put Caring, Honesty, Respect and Responsibility into programs that build healthy spirit, mind and body for all.

VISION

The Y’s Commitment to America is developing new generations of changemakers who will create communities we all want to live in. We envision communities where all people achieve health, gain confidence, make connections and feel secure at every stage of life.

PURPOSE

The Y is the leading nonprofit committed to strengthening community by connecting all people to their potential, purpose and each other. Working locally, we focus on empowering young people, improving health and well-being, and inspiring action in and across communities. By bringing together people from different backgrounds, perspectives and generations, we ensure that we all have access to the opportunities, relationships and resources necessary to learn, grow, and thrive.

VALUES

CARING:  Show a sincere concern for others

HONESTY:  Be truthful in what you say and do

RESPECT:  Treat each other as we’d all like to be treated

RESPONSIBILITY: Be accountable for your promises and actions

PERSONALITY

WELCOMING:  We’re open to all and create spaces where you can be, belong and become

GENUINE: We value who you are and encourage you to be true to yourself and others

NURTURING:  We’re with you on your path to reach your full potential

HOPEFUL:  We believe in your ability to inspire a brighter tomorrow

DETERMINED:  We work relentlessly to strengthen communities, starting with you

AREAS OF IMPACT

FOR YOUTH DEVELOPMENT:  Empowering young people to reach their full potential

FOR HEALTHY LIVING: Improving individual and community well-being

FOR SOCIAL RESPONSIBILITY:  Providing support and inspiring action in our communities

About the Role:

The HR Assistant plays a crucial role in supporting the human resources department by managing administrative tasks and facilitating smooth HR operations. This position is responsible for maintaining employee records, assisting with recruitment processes, and ensuring compliance with company policies and legal regulations. The HR Assistant acts as a point of contact for employees regarding HR-related inquiries and helps coordinate training sessions and employee engagement activities. By efficiently handling day-to-day HR functions, the HR Assistant contributes to creating a positive work environment and supports the overall organizational goals. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with diverse teams across the company.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree in Human Resources or related field preferred.
• Basic understanding of HR principles, labor laws, and employment regulations in the United States.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with HR information systems.
• Strong organizational skills with the ability to manage multiple tasks and maintain confidentiality.
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field or equivalent experience.
• Experience with applicant tracking systems (ATS) and HR management software.
• Familiarity with benefits administration and payroll processing.
• Certification such as SHRM-CP or PHR is a plus.
• Demonstrated ability to work effectively in a team-oriented environment.
• Efficient in Microsoft Suite

Responsibilities:

• Maintain and update employee records in HR databases and physical files to ensure accuracy and confidentiality.
• Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and communicating with candidates.
• Support onboarding activities for new hires, including preparing orientation materials and coordinating with relevant departments.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Coordinate and assist with employee training sessions, performance evaluations, and company events.
• Ensure compliance with federal, state, and local employment laws and company policies.
• Prepare HR reports and assist with payroll processing as needed.
• Collaborate with HR team members to improve processes and enhance employee experience.

Skills:

The HR Assistant utilizes strong organizational and administrative skills daily to manage employee records and support recruitment efforts efficiently. Communication skills are essential for interacting with candidates, employees, and management to provide clear and accurate information. Proficiency with HR software and Microsoft Office tools enables the HR Assistant to prepare reports, track applicant data, and maintain documentation with precision. Knowledge of employment laws and company policies ensures compliance and helps address employee concerns appropriately. Additionally, problem-solving and interpersonal skills are applied to coordinate training sessions and contribute to a positive workplace culture.