Recruiter Coordinator

Recruiting Coordinator (Contract)

Position Overview

• Employment type: Long-term contract
• Work arrangement: Hybrid, 4 days onsite and 1 day remote. Additional flexibility may be available after the first few months.
• Travel: Rare; occasional travel to Plano with the Director of Recruiting.

This role is primarily administrative, with some sourcing responsibilities and a significant amount of candidate interaction. The Recruiting Coordinator will schedule interviews for the recruiting team and hiring managers, manage candidate pipelines, and support reporting using Excel and Smartsheet.

Scope

The Recruiting Coordinator provides dedicated administrative and operational support to the Talent Acquisition function for a division of a leading global industrial manufacturer. This role supports the full recruitment lifecycle through interview coordination, candidate communications, requisition administration, recruiting activity reporting, and related Talent Acquisition processes. The Recruiting Coordinator serves as a key liaison between candidates, recruiters, hiring managers, and internal stakeholders, ensuring hiring activities run efficiently and in accordance with established company procedures and compliance requirements.

Responsibilities

Recruiting Coordination & Candidate Experience

• Coordinate end-to-end interview scheduling across multiple stakeholders, time zones, and formats, including phone, virtual, and onsite interviews, as well as candidate hospitality as needed.
• Prepare and distribute interview schedules, resumes, interview guides, candidate materials, and related documentation to hiring teams.

Requisition Administration

• Maintain accurate, up-to-date candidate and requisition records in the ATS.
• Assist recruiters with candidate tracking, pipeline updates, requisition status updates, and documentation accuracy.
• Support recruiting activity reporting and assist with data audits to ensure accuracy, consistency, and compliance.

Pre-Employment & Hiring Process Support

• Maintain confidentiality and professionalism when handling sensitive candidate, employee, compensation, and business information.
• Assist with offer and onboarding coordination by ensuring required documents, forms, and process steps are completed accurately and on time.

Onboarding Coordination

• Support onboarding for new hires within the division's Talent Acquisition team.
• Partner with division stakeholders, Human Resources, IT, Payroll, Facilities, and hiring managers to deliver a smooth onboarding experience.
• Ensure new hires receive timely communication and a positive transition into the organization.

Administrative Support & Continuous Improvement

• Provide administrative support to the Talent Acquisition team, including process documentation, reporting, scheduling, data entry, and recruitment-related projects.
• Identify opportunities to improve recruiting coordination, candidate communication, process efficiency, and data accuracy.
• Support cross-functional communication between Talent Acquisition, Human Resources, hiring managers, and business stakeholders.

This list of responsibilities is not all-inclusive; other relevant duties may be assigned.

Minimum Qualifications

• Education: Associate's degree in Human Resources, Business Administration, or a related field, or equivalent work experience.
• Experience: 1-3 years of experience in recruiting coordination, HR operations, and administrative support.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and social media platforms such as LinkedIn.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Strong attention to detail and commitment to maintaining accurate records and documentation.

Preferred Qualifications

• Experience with SAP SuccessFactors (ATS).
• Experience scheduling interviews across multiple time zones.
• Experience with Smartsheet for tracking and reporting.