Senior Executive Assistant

Overview Join us in a key support role where your organization and initiative help keep Region 2 running smoothly. As the senior executive assistant, you’ll provide trusted, confidential support to the Region2 Manager and leadership team, manage schedules, track priorities, and keep projects moving. Responsibilities Provide confidential administrative, technical, and executive support to the Region2 Manager and Region2 Headquarters and Tech Center managers. Support four Area Commissions on Transportation by preparing agendas and information packets, scheduling presenters, and preparing presentations, minutes, and tracking assignments as requested. Review, verify, and process contract invoices in OregonBuys or Transportation Environmental Accounting Management System (TEAMS). Develop and maintain tracking systems to monitor invoice status and ensure timely payment of all obligations. Curate and organize digital records to ensure prompt retrieval of financial information following approved accounting standards and section guidance. Serve as HR liaison for Region2 with ODOT HR and coordinate communication of HR policies and expectations regarding recruiting, position description, record handling, and other HR‑related matters. Establish and maintain effective working relationships with internal and external customers. Assist with requests for additional resources and assistance, and ensure there’s backup coverage during absences. Participate in hybrid work options, working remotely up to two days per week. Perform office duties that require occasional overtime and lifting up to 50 pounds, and travel as needed. Qualifications One year of experience performing administrative duties in support of agency projects or programs. Experience in data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations. Driving is an essential function of this position. A valid US driver license and an acceptable driving record are required. Experience processing, tracking, and reconciling invoices, contracts, and related financial documents with a high degree of accuracy and attention to detail. Experience using Microsoft Office (Word, Excel, Outlook) and cloud‑based file storage and team collaboration platforms. Strong organizational and project coordination skills, with the ability to manage multiple priorities, monitor deadlines, track action items, and maintain records and documentation across concurrent projects. Experience as a liaison between leadership, departments, and external stakeholders, facilitating effective communication and ensuring timely follow‑through on assignments and initiatives. Additional desirable attributes: demonstrated ability to provide confidential executive‑level administrative support, exercising discretion, sound judgment, and professionalism when handling sensitive information, communications, schedules, and organizational matters. Benefits Work/life balance with 11 paid holidays a year. Flexible work schedules and paid leave. Comprehensive and equitable base salary within the listed range, with a 6.95% increase for PERS participants. Public Service Loan Forgiveness opportunity. Equal Employment Opportunity ODOT is an Equal Employment Opportunity and affirmative action employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. Contact View phone number on click.appcast.io (EEO‑O DOT) for questions, concerns, or complaints regarding EEO/AA/ADA. #J-18808-Ljbffr