Project Coordinator

Job Description

Job Description

Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers.

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Summary:
The Project Coordinator will create and manage bid packages, submittals, and project documents, while preparing project summaries and close-out information. Communicate project status with customers, vendors, and sales staff, negotiate pricing, delivery, and payment terms. Release procurement items to Purchasing, verify parts for accuracy, and keep the Projects department and Sales team updated with bid information. Ensure timely delivery of addendums and bid extensions, handle special projects, and analyze quotation data to identify success patterns by product type, manufacturer, bid amount, and customer.

Responsibilities of the Project Coordinator include, but are not limited to:

• Create preliminary bid packages, submittals, operation manuals, and other project-specific documents
• Prepare project summaries and close-out information
• Regularly communicate project status with customers, vendors, and sales staff
• Negotiate pricing, delivery, and payment terms with vendors
• Release items to-procure to Purchasing in order to fulfill project needs
• Verify inbound and outbound parts/assemblies for accuracy and proper functionality
• Administer up-to-date bid updates to Projects Department & Sales Team
• Accurate bidders list
• Timely deliverance of addendums & bid extensions
• Work on special projects as assigned while balancing day-to-day workload
• Collect and analyze quotation data to determine patterns of success or failure
• Measure by product type, manufacturer, bid amount and customers

Qualifications of the Project Coordinator include, but are not limited to:

• Experience with Procore: Construction Software a plus, but not mandatory.
• Highly organized, computer savvy, ability to multi task with superior follow up skills
• Knowledge of general website navigation as we will train on how to analyze City and Contractor sites.
• Ability to analyze project Specifications, Plan Drawings, and Schematics
• Must be able to work independently and be self-motivated
• Effective interpersonal and communication skills
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Project)
• Proficient in Adobe Acrobat
• Experience with Epicor Prophet 21 a plus but not mandatory

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• Physical Demand: Sitting, Walking and Standing
• Working Conditions: Working primarily in an office environment, but may be exposed to warehouse, vendor locations and job sites.
• Training/Certifications: N/A
• Shift Time/Overtime: Full-Time
• Travel: Periodic local travel to vendors and jobsites
• Education: Some college education, yet really just well-organized individuals who are good communicators.

Location: USA:MT:Billings

DXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week, including: medical, dental, vision, flexible spending account, paid holidays, life and disability insurance, and additional supplemental benefits. All employees are eligible to participate in the 401(k) plan. 

Salary is commensurate with experience. Except where prohibited by state law, all offers of employment are contingent upon successfully passing a drug test. DXP is an equal opportunity employer and participates in E-Verify. EOE/M/F/D/V.