Senior Contracts Associate

Senior Contracts Associate Overview Provide administrative support to the Contracts Manager and specialists to maintain office functions at the Applied Research Laboratories. Location

PICKLE RESEARCH CAMPUS

Responsibilities Process grant and contract awards, modifications, and deobligations using the IRIS and UTRMS systems, ensuring accurate recording of funding and distribution of award notifications. Maintain files on current agreements and related documents. Communicate with awards management to set up new accounts and distribute sub‑accounts to laboratories. Run monthly patent report lists in IRIS for review by the Grants and Contracts Manager and distribute to sponsors. Perform administrative duties including purchase orders, reimbursements, and submission of work requests. Retrieve awards and modifications from the Procurement Integrated Enterprise Environment database and distribute for review by specialists. Coordinate close‑out requirements with laboratories and the Office of Naval Research, recording project deliverables in IRIS. Update proprietary Excel documents for awards, applying advanced Excel skills. Execute other functions as assigned. Required Qualifications High School Diploma or GED. Seven years of related administrative experience. Excellent interpersonal and professional demeanor. Excellent written and oral communication skills. Ability to work successfully under deadline pressure. Proficiency with Microsoft Office (Word, Excel, PowerPoint). Relevant education and experience may be substituted as appropriate. US Citizenship; applicant must be subject to a government security investigation and meet eligibility requirements for classified information access. Preferred Qualifications Bachelor’s degree and at least 3 years of experience, including one year at an administrative assistant or associate level. Experience maintaining research grant accounts. Experience preparing and processing research grant and/or contract proposals. Demonstrated ability with web-based data management systems. Familiarity with University of Texas at Austin faculty research practices, including relevant offices such as the Office of Sponsored Projects and the Office of Research Support and Compliance. Benefits 100% employer‑paid basic medical coverage. Retirement contributions. Paid vacation and sick time. Paid holidays. Salary Range $52,000–$58,000+ (negotiable depending on qualifications). Working Conditions Standard office conditions. Repetitive use of keyboard at a workstation. Use of manual dexterity. Possible weekend, evening, and holiday work. Possible interstate/intrastate travel. Equal Opportunity Employer The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. #J-18808-Ljbffr The University of Texas at Austin