Accounting Assistant

2 days ago Be among the first 25 applicants This range is provided by Partners Personnel. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $20.00/hr - $26.00/hr Recruiting Specialist, placing companies with top talent in Accounting, Finance, Admin, Customer Service, Human Resources + more Job Summary We are seeking a detail-oriented and experienced Contracts Billing Specialist to manage billing processes related to contracts within our organization. Temp to hire, Located in Santa Maria Offering $20-26/hr. Responsibilities Review and process new contracts, amendments, and change orders Enter and track all contract details and required signatures; maintain organized, up-to-date contract files; monitor contract milestones for billing, renewals, and closeouts Prepare and issue client invoices according to contract terms and schedules Coordinate with project managers for job cost data and documentation; review and verify billing accuracy before submission; track payments and follow up on outstanding balances Record financial transactions in QuickBooks Process payables, issue checks, and handle deposits; reconcile statements and support month-end close; maintain clean, organized, audit‑ready records Conduct collection calls and track communications; resolve payment discrepancies professionally and promptly; provide aging reports and collection updates to management Maintain digital filing systems for billing, contracts, and correspondence Support internal audits and process improvements; assist with administrative projects for the accounting and management team Qualifications Experience Bachelor’s degree in Accounting or a related field required 3–5 years of experience in accounting, billing, or contract administration (construction or manufacturing industry a plus) Proficient in QuickBooks and Excel (Smartsheet experience preferred) Strong organizational, analytical, and problem‑solving skills Excellent communication and attention to detail High personal accountability and ability to manage multiple priorities Seniority level Mid‑Senior level Employment type Full‑time Job function Accounting/Auditing Industries Construction Benefits Medical insurance Vision insurance 401(k) Location Santa Maria, CA #J-18808-Ljbffr Partners Personnel