Bilingual Administrative Assistant (English/Spanish)

Job Description

Job Description

  Location: Bayonne, NJ | Position Type: Full-Time

Are you highly organized, detail-oriented, and customer-focused? We’re looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly.

Key Responsibilities:

• Provide administrative and clerical support across departments

• Handle employee onboarding, HR documentation, and ADP/payroll processing

• Manage job scheduling and dispatching through platforms like Jobber
  
  
• Process and track invoices, purchase orders, and vendor payments

• Communicate with clients in a professional and timely manner via phone and email

• Assist with reporting, database entry, and file management

• Translate documents and support bilingual communication (Spanish/English)

• Support day-to-day office tasks, ensuring everything runs efficiently

Requirements:

• Bilingual in English and Spanish (spoken and written) – required
  
  
• 2+ years of administrative support or office management experience

• Strong written and verbal communication skills

• Working knowledge of ADP , HR practices, and basic payroll functions

• Experience with Jobber or similar scheduling/invoicing software – a plus
  
  
• Excellent customer service skills

• Proficient in Microsoft Office Suite and Google Workspace

• Highly organized with the ability to multitask and meet deadlines

• Discretion with confidential information

What We Offer:

• Competitive hourly rate or salary $ 23 an hr. (commensurate with experience)

• Paid time off and holidays

• Opportunity to grow within a supportive and fast-paced company

• Positive and bilingual-friendly work environment