Property Coordinator

Job Description

Job Description

Our client is looking for a Property Coordinator to support day-to-day operations across a commercial property portfolio. This role partners closely with property leadership to help keep buildings operating efficiently, maintain strong tenant and vendor relationships, and support financial and administrative processes. The ideal candidate brings solid property management experience, strong organizational skills, and confidence handling multiple priorities in a fast-paced office environment. This position is hybrid (2-3 days on-site)

Salary: $65,000-$75,000 + bonus Benefits: permanent eligible employees may participate in our robust benefits program which includes healthcare (single and family coverage available), retirement plan with matching contributions, paid leave, volunteer time off, wellness/lifestyle benefits and more. More information regarding benefits and total compensation will be provided during the hiring process Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities: • Coordinate service agreements, project documentation, and construction-related contracts while monitoring key dates and renewal timelines. • Support property operations by assisting with tenant improvement administration, occupancy changes, capital work, and documentation tied to site activity and inspections. • Respond to tenant concerns, arrange vendor service, and follow through to confirm issues are resolved in a timely and thorough manner. • Review vendor invoices for accuracy and coding, help examine tenant chargebacks, and assist with accounts payable research and follow-up items. • Contribute to utility account administration and benchmarking efforts related to tenant activity, acquisitions, dispositions, and property reporting needs. • Maintain organized property, construction, tenant, and vendor records, including insurance compliance documentation, bids, approvals, and release forms. • Enter and track work order activity, manage office supply inventory, and keep departmental files current and well organized. • Partner with leasing and asset management teams to support new and renewed leases, including tenant onboarding materials and utility coordination. • Assist property leadership with portfolio initiatives, emergency preparedness planning, acquisition-related administrative tasks, and other special projects as assigned.

• At least 3 years of experience in commercial real estate, property coordination, or a closely related property administration role.
• Strong proficiency in Microsoft Excel, Word, and Outlook, with the ability to manage reports, correspondence, and administrative records efficiently.
• Demonstrated ability to work with contracts, invoices, budgets, and operational documentation with a high degree of accuracy.
• Excellent written and verbal communication skills, with the ability to build productive relationships with tenants, vendors, and internal teams.
• Solid organizational and time-management skills, including the ability to handle multiple assignments and shifting priorities.
• Experience with Yardi or similar property management software is preferred.
• Bachelor’s degree or equivalent practical experience is preferred.
• Ability to work primarily in an office setting and occasionally lift or move items up to 10 pounds.