Accounts Payable Specialist

Overview We are seeking a detail-oriented and organized Accounts Payable Staff to join our finance team. The ideal candidate will manage and oversee the company’s payable functions, ensuring accurate and timely processing of invoices, expense reports, and payments. This role is vital to maintaining good relationships with vendors, ensuring compliance with accounting policies, and managing cash flow. Duties & Responsibilities Accounts Payable Operations Process and record vendor invoices accurately, ensuring appropriate coding and approvals. Verify and process payments in line with bank policies and payment terms. Maintain and update vendor master data, ensuring compliance with tax and regulatory requirements. Investigate and resolve invoice discrepancies, vendor inquiries, and payment issues. Update monthly AP logs and payable registers to track all transactions. Prepare accruals for monthly recurring expenses under Accounting oversight. Perform initial reconciliation of AP sub-ledger to the General Ledger for Accounting review. Process executive expense reimbursements and corporate credit card transactions. Ensure proper accounting for sales tax and vendor withholding tax. Manage manual funding of the AP DDA account and maintain supporting records. General Ledger and Reconciliation Prepare and process GL entries for AP transactions, accruals, and adjustments. Reconcile provision and accrual accounts monthly to ensure accuracy and completeness. Review and clear unposted items, ensuring proper documentation and follow-up. Perform periodic reviews and reconciliations between subsidiary ledgers (AP, expense systems) and the General Ledger. GL Maintenance Reconciliation – weekly. Assist the Department in its day‑to‑day functions as requested. Back up for the Staff Accountant as needed. Education, Skills & Experience BA or undergraduate degree in Finance or Accounting preferred. Two (2) years of experience in a related field. Experience with automated AP system and process improvement initiatives. Knowledge of accounting policies and banking software (Prologue, AS400, etc.). Familiarity with tax regulation related to vendor payments. Daily use of Microsoft Office tools and other financial and accounting software. Excellent knowledge of spreadsheets, databases, and word processing skills. Analytical, problem‑solving skills and the ability to meet deadlines. Excellent oral and written communication skills, and the ability to relate to all levels of personnel. Ability to use office equipment such as calculators, fax, and copier machines. Strong analytical skills and high level of accuracy required. Excellent written and verbal communication skills for interacting with vendors, team members, and management. Ability to manage multiple tasks, prioritize workloads, and meet deadlines. Proactive approach to problem‑solving with an ability to resolve issues independently. Strong interpersonal skills, able to communicate professionally and interact with individuals across the organization. Supervisory Responsibilities No supervisory duties. BSA Compliance Each employee is required to uphold the bank’s compliance with the Bank Secrecy Act and Anti‑Money Laundering policies and procedures. Specific functions in the bank take into consideration the awareness of unusual or suspicious situations that are relevant to the banking division to which I will be assigned. Competencies Problem Solving Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully. Uses reason even when dealing with emotional topics. Interpersonal Skills Focuses on solving conflict, not blaming. Listens to others without interrupting. Keeps emotions under control. Oral Communication Speaks clearly and persuasively in positive or negative situations. Listens and gets clarification. Writes clearly and informatively. Diversity Demonstrates knowledge of EEO policy. Shows respect and sensitivity for cultural differences. Educates others on the value of diversity. Promotes a harassment‑free environment. Ethics Treats people with respect. Inspires the trust of others. Works with integrity and ethically. Upholds organizational values. Teamwork Balances team and individual responsibilities. Exhibits objectivity and openness to others’ views. Contributes to building a positive team spirit. Organizational Support Follows policies and procedures. Completes administrative tasks correctly and on time. Job Description Works within approved budget. Conserves organizational resources. Judgment Exhibits sound and accurate judgment. Supports and explains reasoning for decisions. Makes timely decisions. Professionalism Approaches others in a tactful manner. Reacts well under pressure. Treats others with respect and consideration regardless of status or position. Follows instructions, responds to management direction. Commits to long hours of work when necessary to reach goals. Contacts Customers, other financial institutions, government and community agencies, senior management, and peers. Physical Demands While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand, walk, and use hands to finger, handle, or feel controls. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Travel is required. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; able to write reports, business correspondence, and procedure manuals. Able to effectively present information and respond to questions from groups of managers, employees, and outside contacts. English Language Ability to speak, understand, read and write English at an advanced level. Foreign Language Ability to speak, understand, read and write Spanish is desirable but not required. Mathematical Skills Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio, and percent. Computer Skills Strong computer skills including extensive experience with MS Office applications including Word, Excel, and PowerPoint. Travel Requirements Travel requirements are low and are almost exclusively limited to local travel. EEO Statement Intercredit is an equal opportunity employer. Drug free. #J-18808-Ljbffr Intercredit Bank N.A.