Administrative Operations Specialist

Administrative Operations Specialist Are you passionate about organizing, supporting teams, and keeping the office running smoothly? Join our friendly crew as an Administrative Operations Specialist, a vital team member who drives day-to-day office operations and provides versatile administrative support across multiple departments. This role is perfect for someone energetic, proactive, and enthusiastic about collaborating with others, supporting employee experience initiatives, and helping out with events and projects. You'll be a key part of making our workplace welcoming and efficient! Monday–Friday, 8:00 AM to 5:00 PM (hours may vary based on projects; occasional evening or weekend work may be required). Starting at $25.00+ per hour, depending on experience. Competitive compensation package, annual bonus potential, cell phone reimbursement, medical, dental, and vision insurance, company-paid life & AD&D insurance, short-term disability coverage, 401(k) plan with company match, seven paid holidays, Flex Time Off accrual from your first day, fitness club discounts & wellness incentives, Employee Assistance Programs, possible relocation allowance, a family-oriented workplace that values teamwork and professional growth. Office Operations & Environment: Keep daily office operations running—clean, organized, and welcoming Manage supplies, maintenance, and vendor services Organize and set up spaces for meetings and events Document and suggest improvements for admin processes Finance & Executive Support: Assist Finance & Accounting with administrative / data entry tasks Support executive teams (CFO, COO, CPO) with project and general admin needs HR & Employee Engagement: Support HR with orientations, onboarding, compliance, and employee directories Help coordinate training sessions and employee events Contribute to internal communications and employee recognition Assist in creative special projects to enhance employee experience Reception & Communication: Create a warm, personable welcome for office visitors and new hires Oversee phone system coverage and deliver professional responses to inquiries Continuous Improvement: Gather feedback and suggest ways to make offices and processes even better Maintain a service-focused mindset that improves workflows and workplace culture 3+ years of experience in office administration, operations, or similar roles Proven ability to independently manage office logistics and admin tasks with initiative Strong organizational, multitasking, and time-management skills; adaptable to changing priorities Excellent written and verbal communication skills, demonstrating professionalism and discretion High proficiency with Microsoft Office Suite; able to learn new office tools and systems Creative problem-solving skills—can work independently or in a team Physical ability to lift up to 25 lbs., stand and walk for extended periods, and do light cleaning as needed Friendly, approachable attitude with a focus on customer service and inclusivity Associate's degree or higher, or relevant certifications (business administration, office management, etc.) Experience supporting finance and HR functions, including accounts payable and onboarding Background in event planning, employee engagement, or culture-building programs Knowledge of the construction or related industry Excited to join a collaborative, family-focused team where your creative ideas and organizational talent matter? We can't wait to meet you! Jans Corp