Project Coordinator - Data Centers

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Project Coordinator – Data Centers What this job involves: The Project Coordinator serves as the financial and administrative backbone of mission-critical data center construction projects, directly responsible for all financial transactions and project documentation from initiation through closeout. This role demands exceptional organizational skills, technical aptitude, and the ability to manage multiple high-priority data center projects simultaneously in fast-paced environments. You'll execute the financial aspects of assigned data center projects while supporting process improvement initiatives, maintaining critical project documentation, and serving as a key communication liaison between project managers, vendors, general contractors, and specialized subcontractors throughout the entire data center construction lifecycle. Your day-to-day tasks will include: Managing all vendor invoices and applications for payment from general contractors and specialized data center subcontractors (MEP, electrical, mechanical, cooling systems), including complex issue resolution and payment tracking through project completion Creating, reviewing, and distributing Purchase Orders and Change Orders to data center construction vendors and subcontractors, ensuring executed copies are properly stored per established folder structure requirements and compliance protocols Tracking and expediting all financial transactions (Budget Requests, Commitments, Change Controls, Invoicing) within client-based software platforms to ensure workflows are completed within 48-hour targets while maintaining data center project timelines Conducting rigorous quality assurance reviews of backup documentation, cost codes, and construction change orders to ensure alignment with data center contract requirements, technical specifications, and construction industry best practices Monitoring project health dashboards, closeout trackers, and financial data accuracy for multiple concurrent data center projects, updating records in real-time to maintain data integrity and project visibility Coordinating weekly or bi-weekly touchpoints with Project Managers to align administrative and financial responsibilities with critical data center construction milestones, commissioning schedules, and client deliverables Managing document control for complex data center construction documents, technical specifications, equipment submittals, and commissioning documentation while ensuring proper folder locations and strict naming convention adherence Supporting comprehensive project closeout activities including final lien waiver tracking, subcontractor diversity reporting, commitment reconciliation, substantial completion documentation, and warranty tracking for data center systems Assisting with vendor management updates, software access requests, and onboarding support for new team members on data center construction-specific processes and protocols Required qualifications: Bachelor's degree in Business Administration, Engineering, Construction Management, Finance, or related field 3-4 years of experience in project coordination, construction administration, or similar role within the data center, mission-critical facilities, or construction industry Strong accounting and analytical skills with demonstrated understanding of construction financial processes, budget management, and cost tracking Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) with emphasis on financial modeling and data analysis Excellent organizational skills with proven ability to manage multiple data center projects and competing priorities while meeting aggressive deadlines Strong written and verbal communication skills for effective vendor coordination, stakeholder engagement, and cross-functional team collaboration Detail-oriented approach with unwavering commitment to data accuracy, quality assurance, and financial integrity Knowledge of construction contract administration, purchase orders, change order management, and payment requisition processes Understanding of lien waiver requirements, conditional/unconditional releases, affidavits, and construction payment workflows Ability to work collaboratively in virtual and hybrid environments using Zoom, Teams, and other collaboration platforms Proficiency in project management and financial tracking software (experience with client-based platforms preferred) Preferred qualifications: Direct experience coordinating data center construction projects or mission-critical facility infrastructure projects Familiarity with data center industry terminology, MEP systems, commissioning processes, and technical requirements Experience with Project Development Services (PDS) technology or similar enterprise project management platforms Working knowledge of data center project management principles, methodologies, and lifecycle phases Experience coordinating with specialized data center subcontractors (electrical, mechanical, cooling, controls, fire suppression) Exposure to Uptime Institute standards, data center tier classifications, or industry-specific compliance requirements Strong problem-solving skills with ability to think critically and resolve complex financial or administrative challenges proactively Experience working with cross-functional teams in fast-paced, high-pressure construction environments Demonstrated ability to support multiple concurrent data center projects in various stages of development A proactive attitude and passion for continuous learning within the data center and construction management fields This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 71,900.00 – 100,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site –Poughkeepsie, NY If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. 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If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. 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