Executive Assistant

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We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include: For an executive assistant supporting a CEO or senior executive—particularly in a luxury hospitality, real estate, or branded residences organization—the role should be significantly more strategic than a traditional administrative assistant. The ideal candidate should function as a project coordinator, research analyst, executive administrator, and AI-enabled productivity specialist. Executive Assistant – Accounting, Research, Events & AI Position Summary The Executive Assistant will provide high-level support to the CEO by managing executive priorities, coordinating financial and administrative activities, conducting research, organizing high-profile events, and leveraging artificial intelligence (AI) to improve productivity, reporting, and decision-making. The individual must be exceptionally organized, analytical, proactive, and able to manage multiple confidential projects simultaneously. Qualifications Education Bachelor's degree in Business Administration, Finance, Accounting, Hospitality Management, Communications, or related field. Project Management certification (preferred). AI or technology certifications (preferred). Experience 5–10 years supporting C-suite executives. Proven experience coordinating executive meetings and VIP events. Experience assisting with accounting and financial reporting. Core Competencies Executive Support Complex calendar management Meeting preparation Board presentations Minute taking Executive follow-up and project tracking Budget tracking Expense management Credit card reconciliation Purchase orders Payroll coordination Understanding of accounting principles Software QuickBooks (preferred) Microsoft Excel (advanced) Microsoft Dynamics, Oracle, SAP, or similar ERP systems Research & Business Analysis Ability to independently research topics including: Competitor analysis Luxury hospitality Branded residences Wellness and longevity Industry benchmarking Should be capable of producing: Executive summaries Research reports Recommendation memos Event Management Experience organizing: Investor presentations Conferences International travel itineraries Responsibilities include: Budget management Invitations RSVP tracking On-site coordination AI Skills (Highly Preferred) The ideal candidate should already be comfortable using AI as part of their daily workflow. Required AI Knowledge ChatGPT Writing and editing Research Executive summaries Meeting notes Presentation creation Data analysis Word drafting AI Productivity Tools Notion AI Otter.ai Fireflies.ai Perplexity AI Should understand: AI workflow automation AI-assisted research AI document creation Responsible use of AI and data confidentiality Technical Skills Expert knowledge of: Microsoft Office Suite Excel (advanced) PowerPoint Word Outlook Teams SharePoint Adobe Acrobat Preferred: Asana Monday.com Smartsheet Trello Airtable Personal Attributes Highly organized Strong attention to detail Exceptional written and verbal communication Excellent judgment Professional presence Strong business acumen Able to anticipate executive needs Handles confidential information with discretion Calm under pressure Strong follow-through Positive, service-oriented attitude Key Performance Indicators (KPIs) Executive requests completed accurately and on time Calendar conflicts proactively resolved Financial reports submitted on schedule Research delivered with actionable recommendations Event execution within budget AI tools adopted to improve productivity Reduction in administrative turnaround time Accuracy of financial reconciliations Executive satisfaction with responsiveness and support Preferred Characteristics The ideal candidate: Thinks like a Chief of Staff while executing like an Executive Assistant. Is technologically curious and continuously learns new AI tools. Can independently research complex business topics and synthesize findings into executive-level recommendations. Anticipates needs before being asked and takes ownership of projects from initiation through completion. Possesses exceptional professionalism, discretion, and emotional intelligence. This combination of executive support, financial administration, research capability, event management, and AI proficiency represents the profile of a modern Executive Assistant capable of supporting a CEO in a fast-paced, strategic organization. #J-18808-Ljbffr Acqualina Resort & Residences on the Beach