Receptionist

Job Description

Job Description

We are looking for a detail-oriented and personable Receptionist to support daily front desk operations for a food and food processing company in Fullerton, California. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communication and administrative tasks organized. The role requires strong attention to detail, confidence in handling calls and documentation, and the ability to collaborate with multiple departments in a fast-paced office environment.

Responsibilities:
• Serve as the first point of contact for visitors and callers, providing courteous assistance and directing inquiries to the appropriate team members.
• Manage incoming phone traffic, take accurate messages, and route calls to voicemail when staff are unavailable.
• Provide general company information, including directions and basic office details, in a clear and organized manner.
• Coordinate visitor check-in activities, notify employees of arrivals, and help maintain an organized front office environment.
• Administer parking pass distribution and keep related records current in coordination with the city program.
• Oversee incoming and outgoing packages, support fax machine usage, and assist employees with routine office services.
• Prepare and update calendars, internal notices, reports, and other business documents as needed.
• Partner with colleagues across departments to assist with special assignments and day-to-day administrative support.• Prior experience in a receptionist, front desk, or administrative support role.
• Proficiency with Microsoft Excel and confidence using common office software applications.
• Ability to perform order entry tasks with accuracy and strong attention to detail.
• Experience working with Sage software or similar business systems.
• Familiarity with inventory-related documentation and maintaining accurate records.
• Understanding of invoice processing, including reviewing and handling approved invoices.
• Strong verbal and written communication skills with a customer service approach and attention to detail.