Accounting Associate

Job Description

Job Description

Description:

Job Summary:  

The Accounting Associate plays a critical role in the Finance department by processing vendor and grant account payables. Maintains accurate finance records, assigns payables to appropriate grant funding source. Works closely with senior management and other staff to support financial needs.

Essential Duties and Responsibilities:

• Open, date stamp and distribute mail to relevant staff.
• Review of these items would apply to all third-party invoices along with credit cards such as the Bank of America -MasterCard, Lowes, and Walmart, for example.
• Monitor the Company phone line and distribute any messages to the appropriate staff,
• Review all invoice packages for appropriate backup documentation to ensure proper entries into the General Ledger. Items to review would include- proper supervisor approval initials, correct grant coding (correct YWCA MV Grant funder) and physical location of expense.
• Answer the main door when the doorbell rings and either usher the visitor to the staff they are here to see or alert the staff member of someone at the door to see them,
• Record, endorse with “For Deposit Only”, and deposit incoming checks, and communicate daily deposit details via email of coversheet and all backup to the finance and development teams,
• Coordinate with housing case managers to ensure the accurate payment of monthly rents and maintain a spreadsheet reconciling the payments, 
• Assist in grant vouchering from coded invoices- which includes pulling scanned invoice packages and saving in the grant billing folders,
• Backup for the Grants Manager duties,
• Assist Director of Finance with monthly closings and reports,
• Function as liaison between finance and staff related to account payables including running reports to answer inquiries,
• Function as liaison between finance and Development staff related to account coding and reconciliation,
• Function as liaison between finance and Crossroads/Pathways staff related to account coding and reconciliation along with processing vouchers received from the County for attendee reimbursement and producing weekly reports for each program instructor,
• Function as liaison between finance and Program staff related to DSS Bed Night usage payment tracking and proper revenue coding and reconciliation by processing vouchers received from Oneida County and Title XX,
• Inventory, order, pick up (when applicable) and file all office and kitchen supplies,
• Prepares analysis of accounts as requested,
• Performs administrative tasks such as filing and copying,
• Other administrative duties as assigned.

Education:

· Associates Degree in Accounting preferred with two plus years of related experience or a Bachelors Degree in Accounting.

Required, Specialized, or Technical Knowledge:

· Professional manner and appearance.

· Must possess maturity and sensitivity to confidential information along with ability to employ strict discretion in sensitive situations.

· Able to work with minimal direction and supervision, with ability to organize time and duties, follow through with assignments and meet deadlines. Ability to coordinate and manage numerous ongoing activities.

· Demonstrated ability to collaborate with executives and in a team atmosphere.

· Flexibility in work assignments and interest in assuming new responsibilities in an evolving work situation are essential.

· Excellent verbal and written communication skills to establish clear expectations in a fast-paced setting.

· Working knowledge of Microsoft computer software required.

· Comfort with uncertainty and ambiguity while being proactive in anticipating and preempting problems.

· Represent the agency as needed to both internal and external audiences.

Expectation for all Employees:

Supports the organizations mission, vision, and values by exhibiting the following:

Þ Integrity

Þ Respect

Þ Commitment

Þ Compassion

Þ Credibility

Þ Expertise

Þ Teamwork

Physical Requirements:

Equipment Used:

· Computer, fax, adding machine, telephone, voice mail, copier. Must hold a valid driver’s license and insurance and be able to travel, as necessary.

Requirements: