Staffing Coordinator Interview Scheduler

Recruiting Coordinator

The Recruiting Coordinator supports the Talent Acquisition team by managing interview logistics for 3 recruiters ensuring a seamless, high-quality candidate experience. This role requires strong organization, attention to detail, and the ability to operate efficiently in a fast-paced environment.

Key Responsibilities:

• Schedule and coordinate interviews and phone screens across multiple time zones, including complex panel interviews; final interviews primarily onsite in Santa Rosa.
• Partner with recruiters, hiring managers, and candidates to align availability and logistics
• Manage calendars, confirmations, and last-minute schedule changes
• Deliver a best-in-class candidate experience through clear, timely communication
• Maintain accurate data in iCIMS, our recruiting system, and track interview activity
• Leverage AI tools to enhance candidate communications, streamline scheduling workflows, and identify process improvements
• Support additional logistics: some reporting; escort interviewing candidates to their interview rooms

Skills: Qualifications:

• 1+ year of coordination or administrative experience (recruiting preferred)
• Strong attention to detail and ability to manage competing priorities
• Excellent written and verbal communication and customer service-related skills
• Experience with ATS and calendar tools (Outlook, iCIMS preferred)
• Familiarity with AI tools (e.g., Copilot or similar) to improve efficiency and process flow