Assistant House Manager

House Manager & Family Assistant

Location: Laguna Beach, CA

Employment Type: Part-time (1520 hours/week)

Proposed Start Date: ASAP

Compensation: $3540/hour (based on experience)

Schedule

• 3 days a week, ideally Tuesday, Thursday, and a third day agreed up, with a flexible AM start time, roughly 56 hours each day.
• Additional hours once a month to support a date night.

Requirements

• Able to maintain a smoke-free environment
• Reliable transportation (reimbursed for mileage)
• Comfortable signing a Non-Disclosure Agreement (NDA)

About Our Family

We are a warm, lively family of five, navigating the complexities of busy schedules while focusing on creativity and connection. One parent has an extremely demanding career and schedule, working remotely with frequent travel. Our children are in various stages of school, with one attending preschool and the others in elementary school. Along with our two pets, our home is filled with love, energy, and a deep sense of family.

The hardest part right now is the constant juggling of responsibilities and the overwhelming daily demands. We are looking for someone to take over the logistics and household tasks, so that one parent can focus on the creative side of things and avoid getting bogged down in the details. We need someone who can handle the mental load and create smooth systems, allowing us to enjoy more time together as a family.

We view anyone who joins our household as more than just helpthey become a part of the family. The ideal candidate will treat our home and children with warmth and care, anticipating needs without constant direction. We want someone who will be a true family member, able to create a positive, proactive presence and maintain the kind of environment where we can focus on what matters mostbeing together.

Who You Are

• Warm, loving, and calm, especially with childrentreats them like family.
• Proactive and discreet, anticipating needs without needing constant direction or asking too many questions.
• Organized, able to manage various responsibilities and schedules while keeping the home running smoothly.
• Patient, reliable , and able to handle the mental load of managing appointments, schedules, household tasks, and family logistics.
• Flexible, capable of managing a dynamic and shifting schedule.
• Self-starter, able to take initiative and handle tasks independently.

Key Responsibilities

• Household Management & Organization:
  • Create and maintain organization systems (closets, storage, pantry, toys).
  • Reset and tidy rooms daily, prep for cleaning services.
  • Take ownership of family calendar (appointments, holidays, extracurriculars) to ease the parent's mental load.
  • Conduct seasonal swaps (clothing, dcor, bedding).
  • Coordinate guest visits and donation drop-offs/pick-ups.
  • Assist with packing/unpacking for travel and seasonal transitions.
  • Coordinate and supervise service providers (cleaners, contractors, landscapers).
  • Care for indoor plants.
• Inventory Management & Errands:
  • Track and restock pantry, fridge, toiletries, and household supplies.
  • Manage shopping lists and orders (Amazon, Costco, Target).
  • Run errands (grocery shopping, returns).
  • Organize mail and handle deliveries/packages.
• Meal Planning & Preparation:
  • Plan, prep, and execute simple, healthy dinners for the family with guidance (3x per week)
  • Shop for groceries based on meal planning needs
  • Pack school lunches.
  • Clean kitchen post-prep and maintain tidiness.
• Pet Care:
  • Schedule and coordinate vet/grooming/daycare appointments for pets.
  • Keep pet supplies stocked and organized.
• Vehicle Management:
  • Oversee vehicle maintenance (oil changes, inspections).
  • Ensure vehicles are fueled, cleaned, and organized.
  • Track registration, insurance, and service schedules.
• Vendor & Property Oversight:
  • Research and coordinate repairs, maintenance, and quotes.
  • Oversee landscaping and manage ongoing property tasks.
• Family Support & Child Assistance:
  • Assist with packing and unpacking backpacks, clothing, or snacks for school.
  • Assist with getting extracurricular items ready and packed.
  • Washing lunchboxes.
  • Help with child-related errands.
  • Occasionally provide light supervision/playtime with kids as needed.
• Deep Cleaning & Special Projects:
  • Perform occasional deep cleans (fridge, oven, baseboards).
  • Refresh specific areas (entryways, garage, mudroom).
  • Clean humidifiers, washing machines, and air purifiers monthly.
  • Organize special projects (toy storage, seasonal dcor).
• Personal Assistant
  • Scheduling and managing mom's calendar - dentist, therapist, meds, DMV appts, as well as the kids appointments (pediatrician, dentist, etc).

How to Apply

Please submit:

• A brief letter explaining why you would be a great fit for this position.
• Your updated resume.
• At least 3 professional references with contact information.

This role requires a background check.