Executive Assistant

About Us: On The Table is a Columbus-based restaurant group behind Beer Barrel Pizza & Grill, a Midwest staple with 11 locations across Ohio and Indiana, and Sycamore, an upscale independent concept in Columbus's German Village. We're a team that works hard, has fun, and takes real pride in what we do. Our brands are bold, community-rooted, and full of personality. Position Overview: We are seeking a highly organized and proactive Executive Assistant & Community Coordinator to support On The Table's President & CEO and to keep the office running smoothly day to day. Above all, this role exists to close loops and hold details; to track open items and follow through until they are genuinely closed. The work is varied and fast-moving: calendar and communications, coordination across the leadership team, community engagement and events, new projects and partnerships, and the steady stream of one-off details that keep an office humming. The role also works in close collaboration with the Director of Marketing & Communications. Key Responsibilities Own follow-through from end to end: capture every commitment, next step, and open item across the CEO's world, and stay on them until they are genuinely closed, so nothing stalls. Calendar Management — efficiently manages CEO's schedule, ensuring all appointments, meetings, and events are well-organized, and prioritizing tasks accordingly. Meeting Coordination — coordinate and schedule internal and external meetings, including logistics, agenda preparation, and distribution of materials. Note Taking — attend meetings as requested and take detailed and accurate notes, capturing action items, decisions, and key discussion points. Communication — act as a primary point of contact between CEO and internal/external stakeholders, responding to emails and phone calls on their behalf. Confidentiality — maintain a high level of confidentiality and discretion when handling sensitive information and documents. Support Projects — assist in various projects and initiatives, including research, data analysis, and presentation preparation, and support new projects and developments from a coordination standpoint. Community Engagement Support — serve as liaison between the Director of Marketing & Communications and community partners, non-profits, and sponsors for both Beer Barrel Pizza & Grill and Sycamore, managing the Dine & Donate program end-to-end and tracking related financials. Entertainment Coordination — source, book, and coordinate entertainment talent and vendors, from contracts and scheduling through day-of logistics and serving as their main point of contact. General Administrative Tasks — provide administrative support as needed, such as drafting correspondence, proofreading documents, and performing other tasks to ensure the efficient operation of the office. Coordinate travel and itineraries as needed. Help keep personal and professional commitments aligned where the two intersect, anticipating and smoothing the points where they overlap, with discretion. Qualifications Bachelor's degree preferred but not required. Prior experience in an administrative, coordinator, or executive support role, preferably supporting business owners, executives, or leadership teams. Experience coordinating with external partners, vendors, or talent/booking is a strong plus. Exceptional organizational skills and attention to detail; comfortable managing multiple priorities across leadership and cross-functional programs. Excellent written and verbal communication skills. Highly proficient in Microsoft 365 (Outlook, Teams, SharePoint, and Office) and calendar tools, and a fluent, comfortable user of Notion; this office runs on it. Ability to maintain confidentiality and exercise discretion. A proactive problem-solver who takes initiative on unfamiliar challenges, with the judgment to triage competing demands, protect what matters most, and say so when priorities need to give. A high degree of flexibility. Prior experience in restaurant, hospitality, non-profit partnerships, or event/talent booking is a plus. An entrepreneurial spirit; someone drawn to building and growing things who thrives in a fast-moving, evolving organization. An aptitude for food, design, art, and culture. What We Offer On The Table offers a comprehensive benefits package including medical, dental, and vision coverage, a 401(k) with company match, and a generous paid time off and holiday plan. Beyond the benefits, this is a rare seat at the center of a growing, multi-concept restaurant organization. You will work directly with the President & CEO, see how every part of the business runs, and have real runway to grow into broader operations or project responsibilities over time. Compensation is up to $60,000 and commensurate with experience. This is a 100% in-person, full-time, salaried position based in downtown Columbus, OH, reporting to the President & CEO and close collaboration with the Director of Marketing & Communications. Travel and weekend work may be required on as-needed basis, depending on project or event. On The Table is an equal opportunity employer. We offer a welcoming and inclusive environment in service of one another, our employees, the diverse customers we aim to serve, and the communities we call home. #J-18808-Ljbffr