Secretary/Accountant at Central Office (240 Days Finance Department)

Secretary/Accountant at Central Office (240 Days Finance Department) JobID: 72165 Date Posted: 8/21/2026 Location: Boone County Board of Education Position: Secretary/Accountant Location: Central Office – Finance Department Contract: 240 Days Classification: Service Personnel Reports To: Treasurer/Designee Salary: Per Boone County Schools Service Personnel Salary Schedule

POSITION SUMMARY

The Secretary/Accountant – Finance Office provides administrative, clerical, purchasing, bookkeeping, and financial support to the Boone County Schools Finance Department. The employee will work collaboratively with all areas of the Finance Department to assist with requisitions, purchase orders, purchasing activities, vendor registration and maintenance, financial documentation, and other day-to-day business operations. The employee is responsible for maintaining accurate records, assisting schools and departments with financial procedures, communicating with vendors and employees, and supporting the Treasurer and Finance Department in accordance with Boone County Schools policies, procedures, internal controls, and applicable state and federal requirements.

QUALIFICATIONS

High school diploma or equivalent. Meet all requirements established by West Virginia law and Boone County Schools for the applicable service personnel classification. Successfully pass any required competency tests for the position. Demonstrated knowledge of general office practices, bookkeeping, purchasing, accounting procedures, and recordkeeping. Ability to operate computers, office equipment, financial software, spreadsheets, word-processing programs, databases, and other technology utilized by Boone County Schools. Ability to accurately perform mathematical calculations and maintain detailed financial and purchasing records. Ability to organize, prioritize, and manage multiple responsibilities while meeting established deadlines. Ability to communicate effectively and professionally with administrators, school employees, vendors, finance personnel, and the public. Ability to work cooperatively with multiple departments and provide effective customer service to schools and employees. Ability to maintain confidentiality regarding employee, vendor, financial, purchasing, and other sensitive information. Successful completion of required background checks and other employment requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Secretary/Accountant – Finance Office shall: Provide administrative, clerical, bookkeeping, and financial support to the Treasurer and all areas of the Boone County Schools Finance Department. Assist schools and departments with the preparation, review, processing, and tracking of requisitions and purchase orders . Review requisitions and purchasing documentation for completeness and accuracy prior to processing. Assist with the processing and maintenance of purchase orders in accordance with Boone County Schools purchasing procedures. Assist with district purchasing activities, including obtaining information from vendors, reviewing documentation, and maintaining purchasing records. Communicate with schools and departments regarding requisitions, purchase orders, purchasing procedures, required documentation, and the status of financial transactions. Assist with vendor registration , including collecting required documentation, establishing and maintaining vendor records, and updating vendor information as necessary. Communicate with vendors regarding registration requirements, purchasing documentation, invoices, purchase orders, and other financial matters. Verify that required vendor documentation is received and maintained in accordance with applicable procedures. Assist with processing invoices, payments, reimbursements, purchase documentation, and other financial transactions as assigned. Match and review appropriate supporting documentation associated with purchase orders, invoices, and financial transactions. Maintain organized and accurate records relating to vendors, purchase orders, requisitions, invoices, purchasing, payments, and other financial activities. Assist with resolving discrepancies involving requisitions, purchase orders, invoices, vendor information, or other financial documentation. Assist schools and departments in following established Boone County Schools purchasing and financial procedures. Work collaboratively with employees assigned to accounts payable, payroll, purchasing, accounting, budgeting, federal programs, and other Finance Department functions as needed. Prepare correspondence, spreadsheets, reports, forms, notices, purchase documentation, and other financial or administrative materials. Enter, retrieve, review, and maintain information within the district's financial management systems and other electronic platforms. Assist with monitoring purchasing and financial records to ensure transactions contain required approvals and supporting documentation. Maintain documentation in an organized manner so that records are readily available for administrative review, financial reporting, or audit. Assist with requests for financial records and documentation from schools, departments, auditors, state agencies, and other authorized individuals. Assist with year-end, beginning-of-year, and other periodic Finance Department procedures and reporting activities. Assist in maintaining appropriate internal controls and safeguarding financial records, vendor information, passwords, and other confidential information. Provide professional and courteous assistance to principals, secretaries, administrators, employees, vendors, and others conducting business with the Finance Department. Answer and appropriately direct telephone calls, emails, visitors, and financial inquiries. Maintain files and financial records in an accurate, organized, secure, and confidential manner. Maintain regular and punctual attendance. Participate in required meetings, training, and professional development. Follow all Boone County Schools policies, financial procedures, purchasing requirements, administrative directives, and applicable state and federal laws. Provide additional assistance to Finance Department personnel during periods of increased workload or as operational needs require. Perform other duties as assigned by the Treasurer, Superintendent, or designee.

KNOWLEDGE, SKILLS, AND ABILITIES

The successful employee should demonstrate: Strong organizational and time-management skills. Accuracy and attention to detail. Knowledge of basic bookkeeping, accounting, purchasing, and financial procedures. Ability to understand and process requisitions, purchase orders, invoices, and vendor documentation. Ability to identify discrepancies and obtain appropriate supporting documentation. Proficiency with computers, spreadsheets, financial management systems, databases, and office technology. Effective written and verbal communication skills. Ability to work independently while also functioning effectively as part of the Finance Department team. Ability to manage multiple tasks and deadlines in a busy Central Office environment. Ability to provide effective customer service and assistance to schools, departments, employees, and vendors. Sound judgment and discretion when handling confidential financial and employee information. Ability to learn and apply Boone County Schools purchasing and financial procedures. Ability to establish and maintain positive working relationships with Finance Department personnel, school administrators, employees, vendors, and the public.

PHYSICAL REQUIREMENTS

The employee must be able to perform the essential functions of the position, with or without reasonable accommodation. Duties may require prolonged periods of sitting or standing, extensive computer use, filing, reaching, bending, and lifting or moving materials typically associated with a Central Office environment.

EVALUATION

Performance shall be evaluated in accordance with Boone County Schools policies, procedures, and applicable West Virginia law.

TERMS OF EMPLOYMENT

240-day employment term. Salary and benefits shall be established according to the Boone County Schools Service Personnel Salary Schedule , applicable West Virginia law, and Board of Education policies.

OTHER

This job description describes the general nature and level of work performed by an employee assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, qualifications, or requirements. Because this position supports the overall operation of the Boone County Schools Finance Department , duties and assignments may be adjusted based upon departmental workload and operational needs. The employee may be required to assist in multiple Finance Department functions and shall perform other duties as assigned by the Treasurer, Superintendent, or designee . #J-18808-Ljbffr West Virginia K-12 Jobs