Payroll Administrator

Payroll Administrator

Sunshine Enterprise USA is retained by our valued client to search and recruit for the following executive opening:

Payroll Administrator Department: Finance FLSA: Non-Exempt Location: Florida

Position Overview We are seeking an experienced Payroll Administrator to manage bi-weekly payroll, employee records, timekeeping, payroll reporting, benefits reconciliation, and payroll-related compliance. This role requires strong attention to detail, confidentiality, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

• Process and coordinate bi-weekly payroll, including wages, overtime, accruals, retro pay, deductions, and final payouts.
• Manage electronic timekeeping and payroll/HRIS systems, including user access, audits, updates, and training.
• Process direct deposits, taxes, pensions, garnishments, child support, and other employee deductions.
• Reconcile payroll, benefits, accruals, pension, insurance, and workers' compensation records.
• Prepare quarterly and year-end payroll reports, including 941s, W-2s, unemployment tax reports, and related filings.
• Review payroll changes, employee information, and wage updates for accuracy.
• Research and resolve employee questions related to pay, taxes, deductions, and benefits.
• Maintain accurate and confidential payroll records and documentation.
• Ensure payroll practices comply with Florida regulations, IRS requirements, company policies, and applicable agreements.
• Assist with payroll system upgrades, testing, automation, and process improvements.
• Prepare payroll-related reports and support audits, grants, and special projects.

Requirements

• Associate's degree in Accounting, Business Administration, Finance, or related field.
• 4+ years of payroll, governmental accounting, or closely related experience.
• Proficiency with Microsoft Office, especially Excel.
• Experience with MUNIS HR/Payroll and Executime is preferred.
• Strong analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality and work effectively under deadlines.
• Valid Florida Class E Driver's License.

Ideal Candidate A detail-oriented payroll professional who is comfortable working with large amounts of payroll data, reconciliations, compliance requirements, employee inquiries, and payroll systems while maintaining accuracy and confidentiality.

SUNSHINE ENTERPRISE USA LLC is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.