Executive Assistant to the CEO - Virginia Beach

Executive Assistant to the CEO - Virginia Beach Melone Hatley, P.C. is a fast-growing family and estate planning law firm with offices across Virginia, Florida, South Carolina, and Texas. Named one of the 500 fastest-growing law firms in the United States and recognized by Super Lawyers, we have built our reputation on delivering compassionate, high-quality legal services and creating a workplace where talent thrives. Position Overview We are seeking a highly skilled Executive Assistant to provide primary support to the CEO, with occasional support to the Managing Partner/CFO. The ideal candidate is a proactive and resourceful professional with exceptional communication skills, strong attention to detail, and a proven track record of successfully supporting senior executives in a fast‑paced, professional environment. This position is critical to the CEO’s effectiveness and requires sound judgment, a high level of discretion, and the ability to manage confidential information with the utmost integrity. Key Responsibilities Manage and optimize the CEO’s calendar, scheduling, and daily priorities. Review, organize, and respond to emails on behalf of the CEO. Screen calls and manage inbound communications with professionalism and discretion. Prepare daily agendas aligned with key priorities. Coordinate meetings, including logistics, materials, and follow‑up actions. Assist in meeting preparation, including the development of presentations and materials. Translate executive ideas into actionable initiatives and coordinate with appropriate team members. Meeting & Execution Management Attend key meetings and capture clear, actionable notes. Translate discussions into defined next steps, ownership, and deadlines. Conduct post‑meeting debriefs with the CEO and drive follow‑up communication. Track open items and ensure accountability across teams. Travel & Logistics Plan and coordinate all travel, including flights, accommodations, transportation, and itineraries. Adjust travel arrangements in real time as needed. Manage both business and personal travel logistics. Personal & Administrative Support Handle personal matters with efficiency, discretion, and confidentiality. Coordinate appointments, vendors, and household or lifestyle needs as required. Serve as a trusted extension of the CEO in both professional and personal matters. Events & Special Projects Plan and execute corporate events (e.g., holiday gatherings, leadership offsites). Coordinate attendee travel and event logistics. Manage vendors, budgets, and timelines. Support special projects critical to executive priorities and organizational growth. What Success Looks Like Ensure CEO’s time is protected and focused on high‑value activities. Meetings consistently drive clear execution and measurable outcomes. Communication is streamlined, organized, and proactive. Travel and logistics are seamless and well‑coordinated. Priorities are managed effectively, with strong follow‑through and attention to detail – allowing nothing to fall through the cracks. Qualifications and Skills 3+ years of experience supporting a CEO, founder, or senior executive, preferably in a fast‑paced environment. Exceptional organizational and time‑management abilities. Strong written and verbal communication skills. Demonstrated ability to anticipate needs and solve problems independently. High level of discretion, professionalism, and sound judgment. Adaptability and comfort managing shifting priorities, including occasional on‑call support. Immense proficiency with technology and standard business tools (e.g., Outlook, calendar management, document preparation, etc.). Strong sense of ownership and accountability. Excellent attention to detail with the ability to maintain a strategic perspective. Composure under pressure and a commitment to follow‑through. High degree of integrity, loyalty, and trustworthiness. Associate’s degree or higher, preferred. Benefits: 100% Employer Paid Medical Benefits for Employees and Dependents, Dental, Vision, and Life Insurance, 401(k) Matching, Paid Time Off and Holiday Pay, Paid Parental Leave. Full‑time position, 8‑hour shift with flexibility to work outside of business hours. Melone Hatley, P.C. is an equal opportunity employer. #J-18808-Ljbffr Melone Hatley