Administrative Assistant, Rising Up Mens Shelter

divh2Administrative Assistant/h2pCAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 160 integrated programs in: Education Youth Development, Family Support, Job Training Employment Support Services, Health, Housing, and Legal Services. We reach more than 65,000 individuals and families each year at our 90 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today./ppCAMBAs Rising Up Mens Shelter is a 141 bed mens employment shelter located in the Williamsburg section of Brooklyn. This shelter will provide an array of services with a strong focus on connections for residents to achieve stable employment to lead to permanent housing./ppThe Administrative Assistant will report to the Assistant Program Director and will be based in Brooklyn, NY./ppThe Administrative Assistant will:/pulliGreet visitors/clients, determine nature of business, and announce visitors to appropriate personnel./liliProvide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.)./liliCompose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.)./liliCopy, collate and file correspondence and various documents weekly./liliOrganize and maintain filing system(s)./liliCoordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities./liliRecord, type and distribute minutes of meetings./liliEnter data into automated management information system./liliEnsure all agency forms, staff directory, and profiles are updated weekly./liliEnsure that fax and copy machines are in working condition./liliMonitor, troubleshoot, and track all office equipment maintenance issues./liliSchedule all office equipment repairs and servicing as needed./liliPrepare, submit and track all MIS requests for assistance./liliPost, monitor and secure information on all employee and/or client bulletin boards./liliCollect and track employee time and attendance and record into log./liliProvide purchasing/procurement support (i.e.-reconcile purchase orders and invoices)./liliOrder, receive, track, store and distribute office supplies./liliAssist with the audit of all employees time and attendance data./liliDeliver all employee time sheets to the fiscal department./liliCoordinate and assign clients/staff mail boxes as needed./liliReceive, sort, distribute, re-route client/former client/staff mail, and maintain client mail-log daily./liliPrepare and post mail-list daily and inform supervisor of gaps in the posting schedule weekly./liliConduct mail pick ups and/or deliveries./liliMay input data into CARES and/or Enginuity./liliMay facilitate, monitor and log clients business phone usage./liliMay coordinate, plan and participate in special events./liliMay provide administrative support to upper management staff (Chief, EVP, SVP, VP, SPD, PD, APD, SPM, PM)./li/ulpMinimum Education/Experience Required:/pulliHigh school diploma or G.E.D. and/or equivalent experience./li/ulpOther Requirements:/pulliProficient experience using Microsoft Office software and knowledge of databases./liliAbility to type 45 words per minute./liliBi-lingual preferred./li/ulpCompensation: $39,140 to $41,200 annually/ppWhen salary ranges are listed, the range would represent the low and high end for the applicable position program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization. Status: Full-time (35 hours per week) Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays./ppCAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation./p/div