Office Administrator

Job Description

Job Description

Description:

The Office Administrator will serve as the organizational backbone of our office, handling a diverse range of responsibilities while maintaining exceptional attention to detail and professionalism. This role requires someone who thrives in a fast-paced environment and can balance multiple priorities with precision.

Key Responsibilities

Manage reception duties including answering phones, greeting visitors, and processing incoming/outgoing mail and packages

Handle customer order intake via phone and CRM with accuracy and efficiency

Maintain and order office supplies while ensuring cost-effectiveness

Coordinate meetings, events, and tradeshows including scheduling, travel arrangements, and accommodations

Perform daily QuickBooks Desktop operations for invoicing and maintain organized records and filing systems

Support recruitment efforts through job postings, resume screening, and new hire orientation

Assist with marketing initiatives including social media management

Develop and implement office procedures to enhance operational efficiency

Oversee office budget and expense management

Coordinate facility maintenance, repairs, and office space planning

Lead office-related projects and initiatives

Manage vendor relationships and negotiate service contracts

Disclaimer: This job description is not intended and should not be construed as a complete listing of all duties, responsibilities and requirements of the job. Management may, from time to time, direct additional tasks, duties and responsibilities to be performed by the employee. Changes in job duties and responsibilities may be made by Management of the Company at its discretion.

Qualifications

Bachelor's degree in Business Administration or related field (preferred)

Minimum 5+ years of recent, relevant administrative experience

Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and Adobe

QuickBooks Desktop experience

Exceptional problem-solving abilities and adaptability

Strong prioritization skills with ability to manage shifting priorities

Excellent written and verbal communication skills

Professional demeanor with ability to maintain confidentiality

Self-motivated with strong attention to detail