Assistant Property Manager

Join Our Team and Help Deliver Exceptional Tenant Experiences We are seeking a detail-oriented and service-driven Assistant Property Manager to support the day-to-day operations of a portfolio of commercial properties. This role is ideal for a proactive professional who thrives in a fast-paced environment and is passionate about delivering outstanding service to tenants and supporting property performance. Key Responsibilities Process invoices and track payments in accordance with company procedures across multiple commercial properties Generate and distribute monthly tenant billing statements, ensuring accuracy and timeliness Calculate and reconcile monthly utility billbacks (e.g., electricity, water, HVAC) Maintain and track Certificates of Insurance (COIs) for tenants and vendors Assist with lease administration, including abstracting leases, tracking critical dates, and ensuring compliance with lease terms Support rent collection efforts, including monitoring delinquencies and following up as needed Coordinate tenant move-ins and move-outs, including suite inspections and documentation Serve as the primary point of contact for tenant requests and concerns, providing prompt and professional resolution Dispatch and coordinate maintenance requests with vendors and engineering staff Act as a liaison between tenants, vendors, and property management to ensure efficient communication and service delivery Maintain records of building access cards, parking assignments, and overnight parking requests Assist with vendor management, including contract tracking, service scheduling, and performance follow-up Maintain organized records of invoices, contracts, purchase orders, and correspondence Conduct periodic property inspections to ensure cleanliness, safety, and overall asset appearance Provide on-site support at multiple properties as needed Assist Property Managers with budgeting, reporting, and special projects Perform other duties as assigned Qualifications & Skills 3–5+ years of experience in commercial property management, property administration, or a related field Working knowledge of commercial leases, CAM reconciliations, and basic accounting principles Familiarity with property management systems (IMPAK experience preferred) Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Excellent written and verbal communication skills Strong customer service and interpersonal skills Highly organized with strong time management and multitasking abilities Detail-oriented with a high level of accuracy Ability to work independently and collaboratively in a team environment Ability to prioritize tasks and meet deadlines in a fast-paced setting Preferred Qualifications Experience supporting multiple properties or a portfolio environment Basic understanding of building systems (HVAC, plumbing, electrical) Real estate license or pursuit of industry certifications (e.g., CPM, RPA) is a plus What We Offer Competitive salary and benefits package Opportunities for professional growth and advancement Collaborative and supportive team environment Exposure to a diverse commercial property portfolio #J-18808-Ljbffr