Executive Assistant to the CMO

The Executive Assistant to the CMO plays a critical role in ensuring the smooth operation of executive-level functions. This position is primarily responsible for providing high-level administrative support to the Chief Medical Officer and, as needed, to other senior leaders. The Executive Assistant manages complex calendars, coordinates meetings and travel, prepares communications and reports, and handles confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment. Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C. Duties/Responsibilities: Manage the CMO’s schedule including coordinating appointments, meetings, and travel arrangements to ensure efficient time management. Anticipates and resolves conflicts. Handle communications, acting as a gatekeeper screening calls and meeting requests. Prioritizing those that align with the CMO’s strategic objectives. Organize and maintain administrative operations, manage multiple tasks and projects with competing priorities, and ensure smooth office operations. Work closely with the CMO to keep them informed of upcoming commitments and responsibilities, following up appropriately. Assist with presentations and document preparation. Provide administrative support to the CMO and other senior managers as needed. Maintain effective and professional verbal and written interactions with peers, stakeholders, supervisors, and other staff. Demonstrate the ability and willingness to manage new assignments, changes in procedures and business requirements. Identify what needs to be done and take appropriate action. Complete assigned work and meet deadlines without reminders/follow‑up from supervisor or others. Perform work conscientiously with a high degree of accuracy. Work independently and/or within a team on special projects at the request of the CMO, which may include planning and coordinating multiple presentations, compiling, and disseminating large volumes of information, and organizing division‑wide efforts. Collect weekly status reports from managers and distribute copies to Senior Management Team members. Prepare agendas for meetings as needed. Take and transcribe meeting minutes as needed. Schedule and assist in the planning and preparation of organizational activities and meetings throughout the year. Perform all other duties as assigned. Required Skills/Abilities: Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail. Maintain a high level of integrity and discretion in handling confidential information. High level of capability with use of Microsoft Office products (Word, Excel, PowerPoint, OneNote, Outlook). Experience with audio‑visual equipment and teleconferencing. Excellent communication, analytical and organizational skills with strong attention to detail. Read, write and speak fluent English. Exemplary customer service skills and professional demeanor. Ability to anticipate needs of the office and plan accordingly. Communicate effectively, both verbally and in writing, with staff, clients, and visitors. Work collaboratively with staff to build and maintain a strong team environment to accomplish the tasks necessary to serve and support the goals of ACOG. Work effectively in a high‑pressure, fast‑paced environment and be held accountable for results. Demonstrate conduct conforming to a set of values and accepted standards. Be flexible with work hours and be physically in the office a minimum of 3 days per week (4 days preferred; more on‑site presence may be required depending on the schedule). Work hours 8:30‑4:30, with some after‑hours work and communication required. Comfortable working in a diverse and inclusive environment. Accept some domestic travel; international travel may be required. Education and Experience: Associate degree in business administration, or a related field; bachelor’s degree preferred. 10 or more years of experience preferred in an executive‑assistant role supporting C‑Level executives. Prior work with a healthcare nonprofit CEO preferred. Nonprofit board experience is preferred. Salary Range $85,000 - $95,000 USD Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company‑Sponsored Team Outings – and more! ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify. #J-18808-Ljbffr