Transition Planner

Role Description

SIOTS, a nationwide Initial Outfitting & Transition Planning firm, is seeking an experienced, licensed and self-motivated Transition Planner for commercial and healthcare projects. Must have ability to develop project move criteria for various building and design types with special focus on DoD, VA and medical office/surgery centers. This is a remote position with domestic and international travel requirements. Must have a passport.

• Develop and update as needed an overall transition plan outline per the statement of work.
• Working with PM establish inventory criteria/recording methodology for reuse planning purposes.
• Develop conceptual advance move planning activities the facility must address.
• Evaluate risks both positive and negative associated with specific transition issues for the local MTF with the Project Team.
• Identify all occupancy milestones to include equipment procurement and installation schedules.
• Detail implementation plans and move sequencing, preparation, and setup.
• Compile a manual of detailed move plans for every location.
• Guide development of aggressive pre-move purge plan process with MTF.
• Publish a 90-day MTF countdown plan to keep project team on track.
• Create an orientation and training program to ensure staff will be completely familiar with the new site, fire, safety, security, low voltage, communications and other building systems, services, and patient care systems.
• Coordinate new equipment training schedule with MTF.
• Establish a relocation execution plan:
• Establish staff access control plan for the new area and key turn-in for the old area, including scheduling the programming of electronic keys, as directed by the Facility Manager.
• Identify, plan and coordinate for all equipment that is either leased or may only be handled by the vendor which must be relocated or replaced (for example: copy machines, lab analyzers, Q-flow system, or pharmacy automated pill dispenser).
• Work with local Communications operations for assignment of new phone numbers and transferring of existing phone numbers.
• Work with Facility Manager, identify and implement any Interim Life Safety Measures (ILSMs) required during the transition.
• Develop a post-move aseptic clean-up plan.
• Develop plans for excessing/turn-in of old furniture/equipment not planned for reuse.
• Coordinate any transition-related services (for example, temporarily altering traffic signage during the move and notifying them of changes in operating hours during the move).
• Coordinate the confirmation of all commodity delivery dates with PDT.
• Arrange delivery and emptying of recycling dumpsters to handle additional trash during the equipment/furniture installation.
• Develop a lessons-learned and Post Occupancy Evaluation (POE) plan, to immediately implement in the next construction phase’s transition planning and, if applicable, the option-year contract. A lessons-learned template and POE examples will be provided.
• Ensure room signage is complete and correct, to include names of staff members.
• Develop the IO Integrated Master Schedule: For each construction phase of the project, the Transition Planner shall develop an IO Master Schedule including, at a minimum, the Project Milestones. Support the IO-PM to ensure activities around the Master Construction Schedule are incorporated into the project’s Integrated Master Schedule and are routinely updated and distributed to PDT monthly or as conditions warrant interim updates.

Qualifications

• 6 years’ experience in Healthcare Move and Transition planning.
• 6 years’ experience in Federal, DOD or Military projects.
• 3-5 years’ experience in managing projects.
• Must be proficient in reading AutoCAD drawings.
• Must reside in lower 48 states and be available to travel as needed.
• Must have OCONUS transition planning experience.
• BA/BS in related area.
• MS Project Scheduling knowledge.
• Must be able to pass military background checks to get on bases.

Benefits

• 401(K) Plan with Employer Match
• Health Insurance (medical, dental, and vision)
• Paid PTO
• Flexible Spending Accounts (Health and Dependent Care)
• Life insurance
• Short term and long-term disability
• Full Holiday Schedule and more