Executive Assistant to Senior Leadership

Job Description

Job Description

About the Role:

Budget Watchers LLC is seeking a highly organized, professional, and dependable Executive Assistant to provide high-level administrative and operational support to our Executive Leadership. The ideal candidate is proactive, detail-oriented, discreet, and able to manage multiple priorities while maintaining a high level of professionalism and confidentiality. This position will work closely with Executive Leadership, staff, community partners, and other stakeholders to help ensure executive priorities, projects, meetings, and follow-up activities are effectively coordinated.

Responsibilities:

• Manage Executive Leadership’s calendar, meetings, appointments, site visits, and scheduling priorities.
• Prepare professional correspondence, reports, presentations, spreadsheets, agendas, and executive materials.
• Coordinate leadership and management meetings and document meeting minutes and action items.
• Track Executive Leadership directives, assignments, projects, and deadlines and follow up with responsible parties.
• Serve as a professional liaison between the Executive Leadership, leadership team, staff, vendors, community partners, and other stakeholders.
• Coordinate special projects and organizational initiatives assigned by the Executive Leadership.
• Maintain tracking systems for organizational deadlines, meetings, contracts, trainings, projects, and other priorities.
• Conduct research and prepare summaries and briefing materials.
• Assist with company meetings, trainings, employee recognition activities, community events, and site visits.
• Maintain confidential executive records, correspondence, reports, and documents.
• Assist with executive expenses, invoices, purchasing documentation, travel, and other administrative needs.
• May supervise staff and/or clients as needed.
• Perform Quality Assurance task as needed.
• Maintain the highest level of discretion when handling confidential employee, client, financial, and organizational information.
• Work flexible hours as required by program schedules.

Requirements:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Minimum of 3–5 years of progressively responsible administrative experience.
• Previous experience supporting executive leadership, or management team preferred.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and electronic document-management systems.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, proofreading, and follow-up skills.
• Ability to independently manage multiple priorities and deadlines.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to build strong relationships with community stakeholders.
• Must enjoy working with individuals with disabilities.
• Must obtain and maintain a current CPR Card.
• Employment is contingent upon successful completion of a background and fingerprint check.

What We’re Looking For:

We are looking for someone who takes initiative, anticipates needs, follows through, and understands the importance of providing exceptional support at the executive level. The successful candidate will demonstrate our core values, Integrity, Accountability, Respect, Compassion, Teamwork, Excellence, Supportive, and Communication in their daily work. If you are a highly organized administrative professional who enjoys supporting leadership, coordinating projects, and helping an organization operate efficiently, we encourage you to apply.

About Us:

Budget Watchers, LLC empowers adults with intellectual and developmental disabilities through prevocational training, supported employment, job coaching, and skill development. We also provide financial services, such as financial literacy, coaching, and empowerment.

Budget Watchers, LLC is an Equal Opportunity Employer.