Marketing Coordinator

The Modjeski and Masters (M&M) Marketing Department is rapidly expanding and seeking a Marketing Coordinator with experience in the A/E sector. The Marketing Coordinator reviews RFPs and other inquiries for business services, compiles and develops responses through research and interviews with subject matter experts, resulting in awards for contractual services with customers and clients. The successful candidate must be highly organized, adept at prioritizing, and able to succeed in a high-energy environment. The ability to collaborate effectively while working on several projects and deadlines is essential.What We’re Looking For2+ years of proposal coordination or marketing experience in the AEC industry required.Bachelor’s degree in Marketing, Communications, English, or Business.Proven ability to manage multiple concurrent proposals with shifting priorities.Proficiency in MS365 (PowerPoint, Excel, Word, and Outlook)Familiarity with Adobe Creative Suite (InDesign).Familiarity with Deltek Vision/VantagePoint or similar.Excellent time management, organizational, and problem-solving skills.Strong initiative, ability to work independently with minimal supervision, and to lead collaboratively within a team.Positive attitude and grace under pressure; constructive in receiving and providing feedback.Commitment to continuous improvement and professional development.What You’ll DoLead the development of proposals, presentations, and marketing collateral in response to RFP/Qs and business opportunities.Collaborate with Client Managers to prepare prequalification applications and maintain firm registrations.Collaborate with technical teams and subject-matter experts to gather, structure, and refine compelling content that supports a clear narrative and winning proposal theme.Ensure proposals align with client instructions, formatting standards, and internal style/brand guidelines, while strategically showcasing the firm’s strengths and demonstrating a clear understanding of project scope and client needs.Plan and manage proposal schedules and review cycles by assigning tasks, setting milestones, tracking progress, gathering stakeholder feedback, maintaining version control, and producing fully quality-checked materials.Develop, edit, and refine persuasive written sections—executive summaries, technical approaches, staffing plans, and past-performance narratives—ensuring clarity, consistency, and alignment with brand voice and messaging.Coordinate with the graphics team to provide clear direction and context, ensuring visuals reinforce technical narratives.Maintain a library of primary resumes, boilerplate content, and up-to-date project descriptions.Support business development activities, including capture planning, client feedback management, and CRM updates.Coach and support technical staff in preparing presentations and interviews, including the development of supporting materials and event collateral.Lead or participate in post-submission debriefs to document lessons learned, implement process improvements, and share insights that enhance proposal efficiency, quality, and consistency.Other duties/tasks as assigned.Why Join Us?Competitive salaryHybrid Work EnvironmentBonus ProgramEligible employees receive cash bonuses based on the achievement of individual performance objective and business objectives during each calendar year9 Paid HolidaysCompetitive PTO accrualsStarting at 22 days, increases with years’ experienceComprehensive cafeteria-style benefit plan which includes Medical, Dental, and Vision coverage for our employees and their dependentsGroup Term Life InsuranceBasic Accidental death and dismemberment & Basic LifeLong term Disability coverageSeveral other additional benefits offeredShort term disabilityIdentity ProtectionFlexible spending accountsOptional life insurance for dependentsWho we are:The Marketing Department plays a vital role in building brand awareness, driving profitable growth, and further positioning the firm as the go-to engineering partner. To support these goals, the department is strategically composed of talented marketing and graphic design professionals with extensive and diverse experience across the A/E industry. Join our expanding team and elevate your career at one of the most established and 100% employee-owned engineering firms in the country.The Company:M&M is one of the world’s leading bridge engineering firms, known for technical excellence and innovation that surpasses current standards. Established more than 130 years ago, our firm is responsible for the design and maintenance of some of the nation’s most recognizable structures. Our services include fixed and movable bridge design, inspection and rehabilitation, and all facets of life-cycle maintenance, research, and code development. We offer a competitive base salary, company ownership through our ESOP, a 401(k) with company matching, and a full benefits package. Review our benefits page for more information. Take the next step in your career with a firm that values innovation, collaboration, and employee ownership. Apply now and become part of a team shaping the future of bridge engineeringCandidates must be authorized to work in the United StatesEmployer is EOE/M/F/D/V. No third-party candidates pleaseQuestions regarding open positions can be sent to Recruiting Coordinator, Jamie Kibler View email address on click.appcast.io to Third Party Recruiters: Modjeski and Masters, Inc. only compensates job placement recruiters that have a valid Modjeski and Masters, Inc. approved written agreement in place for recruiting services. Modjeski and Masters, Inc. does not compensate third party recruiters for unsolicited job placement candidate information. #J-18808-Ljbffr