Purchasing Coordinator

Job Description

Job Description

Description:

We are looking for a self-motivated, detail-oriented individual to join our fast-growing company.

This is a full-time, onsite position based in Waller, TX, five days a week. The ideal candidate is a strong multitasker

who adapts quickly to change, communicates well, and brings advanced Excel skills to the

table. This position reports to the Purchasing Manager who oversees all inbound raw materials

to hit sales goals. Candidate must be eligible to work in the United States and live within driving distance to the Waller, TX office.

+ ESSENTIAL JOB FUNCTIONS

Receiving, scanning, and archiving Purchase Orders and receiving documents

Recording vendor quotes

Managing vendor item properties

Confirming, updating, and reconciling Purchase Orders to match inbound shipments

Reconciling and managing confirmations from vendor to custom orders

Managing grow libraries

Preparing planning worksheets

Submitting and finalizing claims to vendors

Forecasting planned programs

Creating and filing landscape bookings

Working with contract grower partners to ensure product quality and claim windows are

adhered to

Efficiently utilizing AI tools to assist with identifying variances; training provided

Ensuring all Purchase Orders are completed and finalized prior to receiving tags being issued

Writes and sends Purchase Orders to vendors

Checks delivered items against packing slips

Communicates directly with vendors to resolve delivery delays or shortages

Tracks shipments and coordinates logistics across different internal teams

Working with internal teams to assist with the end of day dock paperwork

Working with inventory coordinator in ensuring planting screen accuracy and tagging incoming plug shipments

Requirements:

This is onsite salary position, 5 days a week in Waller, TX. Mon - Friday 8am - 5pm.

90% office-based environment and 10% walking the receiving and greenhouse areas to monitor and ensure vendor quality.

+ EXPERIENCE, SKILLS, AND EDUCATION

Minimum 3 years of work experience; supply chain experience helpful

Prior experience in a Purchasing Coordinator or Buyer Coordinator role preferred

Bachelor's degree preferred but not required

Strong multitasking skills with the ability to manage competing priorities, adapt quickly to

changing plans, and stay effective in a fast-paced environment

Strong written and verbal communication skills

Proactive management approach — ability to look ahead, anticipate needs, and address

potential issues before they arise

Advanced proficiency in Microsoft Excel required

No prior horticulture experience required