Administrative Coordinator

Job Information

This is a remote position. About Sumter LGC Sumter Local Government Consulting (Sumter LGC) provides executive search, interim staffing, embedded municipal services, and management consulting to local governments. We are based in Alpharetta, Georgia, and team members work remotely across several states.

Job Description

We are a fast-paced, growing small business looking for a detail-driven independent contractor who likes getting things done. You will support our search, consulting, and back-office operations, working about 20 hours a week on a flexible daytime and evening schedule. You will also support business development, marketing, and conferences/client focused events. This role suits someone who likes variety, a fast-paced, collaborative, kind work environment, and juggling competing priorities.

Responsibilities

• Recruiting Coordination (backup and cross-training)
• Send candidate acknowledgments and status updates
• Schedule candidate interviews, client meetings, and finalist interview days across multiple time zones
• Book travel and lodging, and coordinate candidate travel reimbursements
• Utilize our Applicant Tracking System (ATS) and enter search milestones in our Customer Relationship Management Database (CRM)
• Draft, post, and update job postings
• Administrative support
• Assemble proposals, recruitment brochures, and reference packets from our templates
• Assist with managing expenses and billing processes
• Manage shared calendars, files, and other back-office functions
• Marketing and Social Media
• Post and schedule approved LinkedIn and social media content
• Build and send email campaigns in Mailchimp from an approved calendar
• Announce new searches, placements, and team news
• Database Management
• Enter and update contacts, candidates, and opportunities in our CRM
• Help manage both our applicant tracking and business development systems
• Event and Conference Planning
• Handle registrations, booth materials, shipping, and travel for conferences and trade shows
• Help plan client events, webinars, and team meetings

Qualifications

• Required
• Skills in executive or administrative support, or operations
• Excellent written communication and professional phone and email manner
• Strong organization; comfortable managing many deadlines at once
• Experience with Microsoft 365 and ability to quickly learn how to use our CRM and applicanttracking systems
• Ability to handle confidential candidate and client information with discretion
• Reliable high-speed internet and access to a quiet workspace
• Preferred
• Experience in supporting a small business, sales, or business development operations
• Familiarity with Capsule CRM, Mailchimp, LinkedIn, Zoom, and Microsoft 365
• Event or conference planning experience

Terms

• Status Independent contractor (1099); no benefits
• Rate $25/hour
• Hours About 20 per week, flexible; Availability Focused client and collaborative work during business hours; other tasks can be done in the evenings/weekends
• Location Remote, U.S.; Eastern or Central time zone preferred
• Travel None required
• Screening Background check required