Associate Client Service Manager

Job Description

Job Description

About the Position
The Associate Client Service Manager is responsible for maintaining our clients’ accounts, including oversight of administrative and client documentation systems and ensuring that we continue to follow best practices as a fiduciary. The Associate Client Service Manager maintains open communication with clients and team members, assists clients in scheduling their regular appointments with advisors, follows through on all regulatory paperwork and guarantees client requests and needs are attended to.

Work Location
This position is eligible for a hybrid work schedule reporting from the office in Downtown Long Beach twice a week. Additional in-office days may be required for urgent support, events, meetings, etc. 

Compensation & Benefits
The compensation for this position is $60,500. This position is also eligible for an annual discretionary bonus of up to $8,500. Benefits include:

• Medical insurance 
• Dental and vision insurance
• Retirement plan 
• Unlimited responsible paid time off 
• Paid sick leave 
• Paid holidays 
• Profit sharing 
• Childcare match
• Professional development budget for continuing education credits, conferences and training 
• Health and wellness reimbursement
• 529 plan match 

Essential Position Responsibilities Include: 

Client Service 

• Provide “wow” service to clients and prospects over the phone and by email.
• Manage and schedule all client meetings 
• Track all tasks, keep track of all client meetings and keep detailed notes about client relationships. 

Custodians 

• Draft new account paperwork for clients and prospects and account maintenance requests for clients. 
• Queue up disbursements from clients’ accounts on custodial platforms and send eSign documents.
• Act as the team’s primary liaison with our multiple custodians. 
• Maintain accurate and up to date client information. 

Team Support 

• Attend weekly team meetings and keep team agenda up to date. 
• Keep team informed of all timelines and workload. 
• Provide support, respond to, and follow up on team requests in a timely and accurate manner. 

Qualifications 

• Employment is contingent upon the satisfactory completion of a credit check.
• Excellent interpersonal, verbal and written communication skills. 
• Detail oriented with good organizational skills and the ability to manage multiple tasks with competing deadlines. 
• Present a welcoming demeanor with the ability to develop and maintain client relationships. 
• High level of integrity and the ability to keep information confidential. 
• Bachelor’s Degree, preferred. 
• At least 6 months of administrative experience preferred.

About Halbert Hargrove
Halbert Hargrove is a fee-only firm who provides a proven, goals-directed planning process for wealthy families and individuals. Our wealth advisory and fiduciary investment services help our clients preserve and grow their wealth through access to preferred investment vehicles, extensive market experience, and proven strategies that we’ve continually refined since our founding in 1933.

Halbert Hargrove is recognized as one of the top wealth advisory firms in the country; our successful client relationships are due in no small part to our commitment to transparency, fiduciary best practices, and innovative culture.

How to Apply
Thank you for your interest in the Associate Client Service Manager opportunity with Halbert Hargrove! Please submit your resume and cover letter for consideration. We are unable to accept direct inquiries about this position (i.e. phone calls, emails).