Accounting Clerk - AP/AR

Job Description

Job Description

Organization

The Rescue Mission Alliance (RMA) is a Christian non-profit organization that has been serving the less fortunate in Southern California through emergency and long-term rehabilitation services since 1972. RMA partners with local churches to meet the spiritual needs of the people we serve.

Summary

The Accounts Payable (AP) / Accounts Receivable (AR) Associate works within the Accounting Department with the objective of processing incoming AP invoices and outgoing AR invoices. The associate also enters the daily sales into the accounting software. The AP/AR associate reports to the Controller and interacts with the CEO, CFO, Directors, Managers, Supervisors, and vendors. This is a full time, non-exempt position located in Oxnard, California. Compensation is commensurate with skills and experience.

Essential Duties & Responsibilities

• Daily
  • Code and scan A/P invoices. Track utility expenses for monthly accruals. Process manual A/P checks. Answer inquiries from vendors and resolve any issues.
  • Send out A/P invoices in Mineral Tree for approvals to ensure a smooth Check run each Tuesday. File paid A/P invoices.
  • Enter AR invoices based on emails received from Supervisors and correspond with AR vendors to ensure payments are received timely.
  • Enter daily sales entries.
  • Delivery and pickup of mail at post office.
• Weekly
  • Miscellaneous check deposits – Deposit and create enter journal entries as needed and ensure checks are secure in Donor Development department.
  • Assist with accrual process of invoices/utilities for month end close.
  • Email month end AR statements and communicate late payments if needed. Reconcile AR invoices to month end reporting spreadsheet.
• Monthly
  • Review AP statements for missing invoices, follow-up accordingly.
• Annually
  • Assist with collection of data requested by auditors, Controller or CFO during annual audits.

Other Duties & Responsibilities

• Back-up assistance with other Administration Office daily responsibilities – Greeting Visitors; Accepting Packages and/or Deliveries.
• Attend and participate in team meetings.
• Perform other related duties and projects assigned by the Controller; assist in ad hoc projects as directed by the Controller.
• Promote RMA Safety Program and in alignment with the Injury and Illness Prevention

Program (IIPP) and Smith Systems policies and procedures, model safe work practices.

• A “Servant Leader” in actual everyday situations in alignment with RMA’s Lead Like Jesus commitment and Mission/Vision/Values.

Supervisory Responsibilities

None

Qualifications

• A solid Bible based Christian faith, compatible with RMA’s Statement of Faith and an active member of an Evangelical church.
• Valid Driver’s License and insurable under RMA.
• Proficiency with Microsoft Office Suite, especially Excel and general office equipment.
• High School Diploma or GED Equivalent.
• Entry Level college accounting classes a PLUS

Skills

• Well organized and ability to handle multiple tasks with multiple interruptions.
• Excellent customer service, patient with a strong hospitality focus and ability to care for others.
• Exceptional ability to take initiative, problem solve and respond to a variety of issues and people.
• Excellent oral and written communication and interpersonal skills.
• Strong prioritization and multi-tasking abilities to effectively manage workflow.
• Ability to maintain confidentiality of sensitive materials and issues.
• Ability to work well independently and within a team.
• Good working knowledge of computers and ability to learn new software applications quickly.

Software

Microsoft Office - Word, Outlook, Excel, PowerPoint; Internet

Physical Demands

• Sitting and working with computers for extended periods of time.
• Occasionally lifting boxes weighing up to 30 lbs.

Equipment

• Basic office equipment, such as telephones, computers, scanners, copiers, and printers.

Work Environment

This position will function to a large degree in an office environment. As a part of normal duties this position might also be in facilities with an at-risk population where errant behavior and disease risk may be present. Appropriate safety considerations will be required to avoid illness or injury.