Mortgage Assistant

Job Description

Job Description

We are looking for a detail-oriented Mortgage Assistant Transaction Coordinator to support residential real estate transactions in Renton, Washington. This is a Contract position focused on guiding files from executed purchase agreements through closing while ensuring documentation is accurate, complete, and compliant. The ideal candidate brings experience in transaction support, communicates clearly with buyers and internal teams, and stays organized while managing multiple deadlines.

Responsibilities:

• Oversee transaction files from the time a purchase agreement is signed until the closing process is completed.

• Draft, check, and circulate contracts, disclosures, amendments, and related paperwork to confirm accuracy and completeness.

• Verify that loan and transaction documents meet program guidelines as well as applicable state and local compliance standards.

• Route files for internal compliance approval and address missing items or corrections needed to keep transactions moving forward.

• Coordinate with third-party providers such as title companies, inspectors, appraisers, and home warranty contacts to track required services.

• Keep digital records well organized and maintain current updates in transaction tracking systems, including Smartsheet and Salesforce.

• Provide consistent progress updates to program staff and homebuyers so all parties remain informed throughout the transaction.

• Arrange closing activities, confirm scheduling details, and ensure final documentation is prepared and in order before settlement.

• At least 2 years of experience in transaction coordination, escrow, title, mortgage operations, or a similar administrative support role.
• Working knowledge of residential real estate documentation, purchase agreements, and the closing cycle.
• Ability to review mortgage and compliance documents carefully while handling confidential information with discretion.
• Experience using document management or transaction platforms, or the ability to quickly learn systems such as Salesforce, Smartsheet, and Adobe Sign.
• Strong organizational skills with a high level of accuracy and the ability to manage multiple active files under deadline pressure.
• Effective written and verbal communication skills, along with a customer-service mindset when supporting buyers and internal stakeholders.
• Proficiency with Microsoft Office applications and general digital file management tools.
• Interest in supporting affordable homeownership programs and learning related requirements such as income qualification, deed restrictions, and assistance program documentation.